Agenda Item No. 4


The Vale of Glamorgan Council


Shared Regulatory Services Joint Committee: 18th May 2016


Report of the Director of Environment and Housing


Shared Regulatory Services Business Plan 2016-17


Purpose of the Report

  1. To advise the Joint Committee on the findings of the recent consultation on the Shared Regulatory Services (SRS) 2016-17 Business Plan.


  1. The Joint Committee notes the content of this report and approves the SRS Business Plan for 2016-17.

Reasons for the Recommendation

  1. The draft SRS Business Plan reflects the aspirations set out in each of the participant Council's corporate planning processes, along with the national priorities identified for Regulatory Services in Wales; and identifies activities that support these aspirations and priorities.
  2. The draft SRS Business Plan forms part of the 'golden thread' or 'line of sight' ethos providing clear links between the corporate priorities of the respective Councils and the strategic themes of the Shared Service, right through to the areas of work to be delivered in support of these.
  3. The draft SRS Business Plan was brought before the Joint Committee on 4th  February 2016 with the recommendation that it be consulted upon across a range of stakeholders, revised as appropriate in light of comments received, and then brought back to Members for approval.


  1. The Joint Working Agreement (JWA) specifies (at clause 14) that each year the Head of Regulatory Services will develop a draft Business Plan under the direction of the Management Board
  2. The purpose of the draft Business Plan, specified by the JWA, is to update the information contained in the previous Business Plan; and to identify the proposals for service activities, business and financial objectives, efficiency targets, business continuity planning, risk management, indicative staffing levels and changes, performance targets, costs and income.
  3. The JWA further specifies that the draft Business Plan will be submitted to the Joint Committee for approval and circulated to each participant authority's Proper Officer.
  4. The draft SRS Business Plan builds upon last year's, which was primarily focussed on the creation of the Shared Service with a mix of 'business as usual' and new service delivery planning for the 2015-16 financial year. The 2016-17 Plan reflects the new Operating Model and sets out the full range of services provided by SRS with an indication of the activities planned for the 16/17 period; together with the various elements identified by the JWA.
  5. At its last meeting on 4th February, the Joint Committee gave its approval to a 28 day consultation on the 2016-17 draft SRS Business Plan across a range of relevant partners and stakeholders. The consultation has now been conducted and closed at the end of March.

Relevant Issues and Options

  1. Following conclusion of the consultation, the draft SRS Business Plan has been revised in line with a number of the comments and suggestions raised by stakeholders. The modified Business Plan is attached as the Appendix to this report.
  2. There was broad support for the Strategic Priorities of the Shared Service being:-
  • Safeguarding health and wellbeing
  • Protecting the vulnerable, and
  • Improving the local environment
  • Supporting the local economy

All of which are underpinned by a fifth Strategic Priority, that of

  • Maximising the use of our resources
  1. The following changes have been made to the draft Business Plan in the light of consultation feedback:-

     a) References to the Vale of Glamorgan Council as the host authority for the Service has been amended to better reflect the delivery of services across the three local authority areas.

     b) The original wording of the objectives contained in the Action Plan at Appendix 1 of the Business Plan contained both actions and outcomes. This was reviewed in the light of a consultation response and has been clarified to set out the required outcomes together with a series of milestones to demonstrate the measurable actions the Service will take during the year.

     c) Risks contained within the Risk Register at Appendix 3 of the Plan have been amended to show the scale and potential consequences of identified risks in relevant order of significance.  They have also been more clearly aligned to the challenges for the Service in Section 5 of the Plan. 

     d) The challenges and risks have also been separated into two distinct strands, namely those relating to the development of the Service and those relating to service delivery to make clear the added challenges facing SRS in its on-going development as a new Service.

  1. With the benefit of the above changes, it is felt that the draft SRS Business Plan presents a detailed position statement on the development of the Shared Service to date and provides a clear timetable for service delivery in the year ahead. On this basis, Members are asked to give the 2016-17 Business Plan their approval.

Resource Implications (Financial and Employment)

  1. There are no significant resource implications associated with this report at this time and programmes of work will be delivered within budget.

Sustainability and Climate Change Implications

  1. There are no immediate sustainability or climate change implications arising from the approval of the draft SRS business plan.

Legal Implications (to Include Human Rights Implications)

  1. There are no particular legal and Human Rights implications to the draft Business Plan.

Crime and Disorder Implications

  1. The draft SRS business plan contains a number of initiatives to protect the vulnerable and reduce crime and disorder in the region.

Equal Opportunities Implications (to include Welsh Language issues)

  1. The Shared Regulatory Service aims to treat all users fairly and in line with specific needs. An Equalities Impact Assessment has been carried out prior to the Service coming into effect and as such there are no equalities concerns.

Corporate/Service Objectives

  1. The draft SRS Business Plan is the vehicle that links SRS service delivery activities to the corporate objectives of the participant authorities.

Policy Framework and Budget

  1. The adopted Scrutiny regime will engage in the review and developments of plans, policies and strategies that support the corporate objectives of each Council.

Consultation (including Ward Member Consultation)

  1. The draft Business Plan has been consulted upon among stakeholders and partner agencies.

Relevant Scrutiny Committee

  1. The SRS is currently scrutinised through the arrangements in pace at each partner Council.

Background Papers

Joint Working Agreement between Bridgend, Cardiff and the Vale of Glamorgan Councils on the provision of a Shared Regulatory Service

Contact Officer

Helen Picton, Operational Manager (Enterprise and Specialist Services)

Officers Consulted

Head of Service, Bridgend County Borough Council

Assistant Director, City of Cardiff Council

Director of Environment & Housing Services, Vale of Glamorgan Council

Legal Services, Vale of Glamorgan Council

Accountant, Vale of Glamorgan Council

Responsible Officer:

Miles Punter - Director of Environment and Housing