Agenda Item No 4

The Vale of Glamorgan Council


Audit Committee 25th April 2016


Report of the Managing Director


External Audit Plan 2016


Purpose of the Report

  1. To present the Council's External Audit Plan 2016 which is produced annually by the Wales Audit Office.


That Audit Committee consider the External Audit Plan for 2016 and refer any observations to Cabinet for approval.

Reason for the Recommendation

To progress the External Audit work programme and to ensure that robust scrutiny of the External Audit Plan takes place.


  1. The Auditor General Wales is required to carry out an audit which discharges its statutory duties and fulfils its obligations under the Public Audit (Wales) Act 2004, the Local Government (Wales) Measure 2009, the Local Government Act 1999 and the Code of Audit Practice. This involves:
  • Examination and certification of the Council's financial statements to ensure they are 'true and fair';
  • Assessment of the Council's arrangements for securing economy, efficiency and effectiveness in the use of resources;
  • Audit and assessment of whether the Council has discharged its duties and met requirements of the Measure; and
  • Bespoke pieces of work aimed at enabling the Council to make improvements in economy, efficiency and effectiveness or financial or other management practices.
  1. The External Audit Plan 2016 outlines work to be undertaken in the Council during April 2016 and March 2017 by and on behalf of the Auditor General.

Relevant Issues and Options

  1. A copy of the External Audit Plan is attached at Appendix 1. Key highlights are as follows:
  • To issue a certificate and report on the Council's financial statements which includes an opinion on their "truth and fairness". Whether the Council has made proper arrangements for securing economy, efficiency and effectives in its use of resources and report by exception if the Annual Governance Statement does not comply with requirements.
  • To audit / independently examine the Joint Committee arrangements which are hosted by the Council; these being Shared Regulatory Services and Adoption Service. This will be the first year that the Council will need to produce Financial Statements for these bodies. In addition an independent examination of the Welsh Church Act Fund will be undertaken in accordance with timescales agreed with the Council and the Charity Commission.
  • A programme of performance audit work will be undertaken, however the Auditor General for Wales is unable to be specific at this time but is working through the practicalities of designing an appropriate programme of work, and examining the implications of the reduction in grant funding with a view to ensuring, as far as possible, that there is little adverse impact on local authorities through fees.

Resource Implications (Financial and Employment)

  1. The proposed fees for work associated with the External Audit Plan 2016, is £261,454. There is an additional fee of £50,000 to £55,000 for the grant certification work which will be payable by the Council as work is undertaken and an estimated fee of between £62,553 and £67,553 for the Joint Committee and Welsh Church Act audit work.

Sustainability and Climate Change Implications

  1. None directly from this External Audit Plan.

Legal Implications (to Include Human Rights Implications)

  1. The Council has a duty to improve under the Local Government (Wales) Measure 2009 (as amended from time to time) and the Local Government Act 1999.

Crime and Disorder Implications

  1. None directly from this External Audit Plan.

Equal Opportunities Implications (to include Welsh Language issues)

  1. None directly from this External Audit Plan.

Corporate/Service Objectives

  1. This report is consistent with the Council's corporate objectives to ensure effective management of resources.

Policy Framework and Budget

  1. The proposals in this report do not contravene the policy framework and budget.

Consultation (including Ward Member Consultation)

  1. No further consultation is proposed.

Relevant Scrutiny Committee

  1. Corporate Resources

Background Papers

Appendix 1: Vale of Glamorgan Audit Plan 2016

Contact Officer

Carys Lord - Head of Finance / Section 151 Officer

Officers Consulted

Head of Performance and Development

Operational Manager - Audit

Responsible Officer:

Rob Thomas, Managing Director