Agenda Item No. 7


The Vale of Glamorgan Council


Audit Committee: 21st September, 2016


Report of the Head of Finance / Section 151 Officer


Information and Action Requests


Purpose of the Report

  1. To summarise for Members the actions and information requests made by the Audit Committee at its last meeting on the 27th July 2016 and any other items outstanding from previous meetings.


That the Committee notes this report.

Reason for the Recommendation

To facilitate monitoring of the Internal Audit Shared Service.


  1. Internal Audit conducts reviews according to an annual plan and reports findings to Audit Committee. During the course of reporting our findings, conclusions and recommendations to the Committee, Members may raise queries, request further information and/or require Internal Audit to take further action.

Relevant Issues and Options

  1. In order to ensure that any requests raised by the Audit Committee are followed through, a summary of actions and information either outstanding or raised during the last Audit Committee are recorded and Members are provided with an update on the current status as shown in the table below:

Audit Committee

Action / Request

Officer Responsible


Current Status

16 Nov 2015

That Committee receive a further report concerning the failure to finalise the contract identified in the Audit Report, such report to recommend procedures that should be put in place to prevent this matter occurring again.

Head of Finance / Section 151 Officer

A further resolution

was made by Committee that:

the Action Plan currently being overseen by the Council's Corporate Management Team regarding the implementation of a number of recommendations to improve the overall control environment and outcome of the review of the Council's Contract Management Guidance and Toolkit be brought before a future meeting of the Audit Committee


An update report will be presented to Audit Committee at its November meeting.

16 Nov 2015

That the Operational Manager - Audit provide Members of

the Committee with further information on the potential of the National Fraud Initiative

Head of Audit

A report will be scheduled for the Council's Audit Committee to consider at a future meeting of the Committee.

Outstanding - due to the number of agenda items for the July Committee. This item has been deferred to November 2016.

22 Feb 2016

Treasury Management

That training be arranged for the Members of the Audit Committee and Scrutiny Committee (Corporate Resources) on Treasury Management issues, to include a breakdown of the Council's debt schedule, and to also include data relating to the Vale of Glamorgan Council and examples of

what could be done to mitigate the Council's debt repayments.

Head of Finance

This will be arranged for prior to the start of the July 16 Committee Meeting.


Deferred and Scheduled for the November meeting.

Resource Implications (Financial and Employment)

  1. None as a direct result of this report.

Sustainability and Climate Change Implications

  1. There are no equality implications.

Legal Implications (to Include Human Rights Implications)

  1. None as a direct result of this report.

Crime and Disorder Implications

  1. None as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

  1. None as a direct result of this report.

Corporate/Service Objectives

  1. The work of internal audit is intended to assist in the achievement of all corporate and service objectives.

Policy Framework and Budget

  1. The proposals in this report are in accordance with the policy framework and budget.

Consultation (including Ward Member Consultation)

  1. No further consultation is proposed.

Relevant Scrutiny Committee

  1. Corporate Performance and Resources

Background Papers


Contact Officer

Helen Smith - Operational Manager Audit

Officers Consulted

External Auditor - Wales Audit Office

Responsible Officer:

Carys Lord - Head of Finance / Section 151 Officer