Agenda Item No.
THE VALE OF GLAMORGAN
CABINET: 1ST OCTOBER, 2012
REFERENCE FROM SCRUTINY COMMITTEE (CORPORATE RESOURCES): 11TH SEPTEMBER, 2012
“ CORPORATE ASSET MANAGEMENT PLAN (CAMP) 2012 / 13 (MD) –
The Operational Manager – Property explained that the CAMP had been prepared to satisfy objectives within the Improvement Plan. Since the last CAMP had been produced, the Council had been audited by the Wales Audit Office (WAO) and had reorganised its Directorate structure. The opportunity had therefore been taken to update and refresh the Plan to reflect the recommendations of the WAO report and to produce an action plan to ensure all improvement objectives were met. Discussion ensued on various aspects of the CAMP itself, a copy of which had been despatched under separate cover to Members prior to the meeting. Amongst the issues discussed were:
· Access. In response to a question, the Operational Manager – Property confirmed that an Access Officer was employed within her section. A budget was allocated to address access issues annually and buildings had been prioritised for improvement. She further confirmed that she was working through that list and that, in respect of the Council Chamber, design proposals were currently being prepared which would then be shared with the Managing Director and the Leader and that a new microphone system would be introduced. The Operational Manager accepted the suggestion at the meeting that page 6 of the CAMP should be amended to reflect the importance of access. The suggestion was also made that consideration should be given to including in the list showing membership of the Asset Management Group on page 60 “Access Officer” to evidence the fact that matters pertaining to access, and the equality of access, were fully considered. The Operational Manager indicated that she felt that to be unnecessary since the role of Access Officer fell under her remit.
· Property Condition Surveys. The Operational Manager explained that condition surveys dated back to pre 2000 and that a rolling programme of condition surveys was now in place. Whereas previously condition surveys had been undertaken by external consultants, they would now be done in-house and would take approximately four years.
Reference was made at this juncture to the Council’s housing stock and the Operational Manager confirmed that the Housing Business Plan as approved by the Council in late 2011 meant that the Welsh Quality Housing Standard would be achieved and that the £80m. investment programme would ensure the delivery of the same. In response to a question, the Operational Manager confirmed that within her section there were chartered surveyors fully qualified to undertake the condition survey. She also confirmed that approximately 60% of buildings had already been surveyed and that the Council was just over halfway into the programme.
· Updating Information. In respect of page 2 of the report the Operational Manager undertook to replace the figures from the 2001 census with those of the 2011 census. She accepted also that, on page 30, the reference to the appointment of a management contractor for Leisure Centres required updating.
Other issues raised included matters pertaining to the disabled toilets within the Civic Offices; the Operational Manager would ascertain the position and notify all Members of the Committee. On page 14 of the CAMP reference was made to the Local Service Board Asset Management Group and the Operational Manager agreed that she would provide an electronic link to access the minutes of the same to all Members. Reference was also made to the work at Cadoxton House. Members considered that Cadoxton House was an excellent example of good joint delivery of asset management and agreed to undertake a site visit.
(1) T H A T the adoption of the new Corporate Asset Management Plan 2012 – 2013 and the appendices contained therein be supported.
(2) T H A T Cabinet be requested to consider the comments of this Committee as indicated above and, if deemed appropriate, amend the Corporate Asset Management Plan accordingly.
(3) T H A T the Corporate Asset Management Plan be referred to Cabinet for consideration.
(4) T H A T the Committee undertake a site visit to Cadoxton House prior to the end of 2012.
Reasons for recommendations
(1) To satisfy the following objectives:
· Objective 7 of the Improvement Objectives 2012/13 to maximise use of our property resources and to assist with satisfying Objective 3 to increase energy efficiency by promoting sustainable practices in our business in order to reduce the Council’s carbon footprint.
· Objective H of the previous Corporate Asset Management Plan 2010 to review the Plan on an annual basis.
(2&3) To inform Cabinet of the Committee's views since the adoption of the Corporate Asset Management Plan is an executive function.
(4) To view the collaborative working arrangements underway at Cadoxton House at first hand.”
Attached as Appendix – Report to Scrutiny Committee (Corporate Resources): 11th September, 2012