Agenda Item No
The Vale of Glamorgan Council
Cabinet Meeting: 15th October, 2012
Cabinet Member for Environment and Visible Services
Civil Parking Enforcement - Progress
Purpose of the Report
1. To advise
Members of the progress being made towards obtaining Civil Parking
Enforcement powers and the outcome of the recent Audit review of
1. That Cabinet
note the contents of this report.
2. That the report
be referred to Economy and Environment Scrutiny Committee.
3. That a further
progress report be presented to Members in January 2013.
Reasons for the Recommendations
1. To advise
2. To advise the
3. To provide a
further update on progress with this project.
2. A report was
presented to Cabinet on 23rd July 2012 entitled 'Civil Parking
Enforcement - Progress'. This report advised Members of the
progress being made towards obtaining powers from the Welsh
Government (WG) to take on Civil Parking Enforcement within the
Vale of Glamorgan. Cabinet resolved the following:
That progress to date in respect of the Council
obtaining Civil Parking Enforcement (CPE) powers be noted but a
further report on the matter be submitted to Cabinet in September
Relevant Issues and Options
3. It was reported
to Cabinet on 29th February 2012 that it was intended that the
Council will obtain CPE powers by April 2013. This is still
the case. A description of the progress to date is indicated
Review of Traffic Regulation Orders, Signs
4. Alpha Parking
have undertaken a review of existing traffic regulation orders
(TROs), signs and lines. Following an in-house check on the
data received, some survey work had to be reviewed. This
element of the project has been concluded.
between the TROs, signs and lines have been identified and these
are currently being addressed.
Production of Map-based
6. It had
previously been decided that the details of TRO schedules would be
presented in a map format and, as part of their commission, Alpha
Parking have populated ParkMap with details of the TROs.
Following an in-house check of the information produced, additional
work on this element of the commission has been
required. This task is almost complete and it is
anticipated that it will be concluded by the end of October
Civil Enforcement Area
7. It was noted
previously that a draft application was sent to WG on 16th February
2012. A copy of this document was attached to the previous
report. The draft application was developed in consultation
with WG and a formal application was submitted on 24th September,
8. The following
specific issues have been determined or are being progressed:
The proposed number and deployment of Civil Enforcement Officers
Bridgend CBC will be the employing authority.
With a single team comprising of a Parking Manager and 17 other
staff. The number of staff and their deployment will be
reviewed once the operation has had time to bed in.
The proposed extent of the training of CEOs: The training
requirements will be determined and a Procedures Manual will be
Uniforms and Equipment: Decisions on the uniforms and
equipment to be provided will be determined in due course.
Methods of Payment: All methods of payment are being
Publicity Programme: The publicity programme and
communications strategy are being developed with assistance from
representatives from the Communications Departments of both
Consultation: Formal consultation on the appropriateness of
the application with the statutory consultees was undertaken on 5th
April 2012 with supportive responses having been received to
date. New on and off street TROs are being prepared to
incorporate all relevant existing orders and consultation on the
new TROs will be undertaken in due course. This is anticipated to
commence in October.
Office Accommodation: The Parking Management Team will be
located in the Innovation Centre, Bridgend Science Park.
Various locations for a satellite office in the Vale of Glamorgan
are being considered.
Back-Office Provision: It has previously been determined that
Denbighshire County Council will provide the back-office support
through their Wales Penalty Processing Partnership (WP3)
Joint Service Provision
9. The joint
project team comprising officers from both the Vale of Glamorgan
Council and Bridgend CBC continues to meet regularly. Andrew
Loosemore (Operational Manager (Highways and Engineering) has taken
over from Miles Punter as Chair of the Project Board. Gary
Owen, Client and Business Team Leader (BCBC) remains as Project
Manager with day-to-day responsibilities for planning and
management of the project throughout all its
Possible Acceleration of
response to a request from the Leader and the Cabinet Member for
Environment and Visible Services that officers give urgent
consideration to obtaining CPE powers earlier than April 2013 date
previously identified, the Project Board commissioned the Bridgend
and Vale Internal Audit Shared Service to undertake a study to
establish if any reduction in the implementation timescale was
study has concluded that that:
(1) There are a number of tasks that could be
actioned sooner or completed in less time yet doing so may increase
risks to the project and would not necessarily contribute towards
an earlier implementation date.
(2) Although the project is currently on
track, there is a risk that without additional resources the
project may not meet the April 2013 date.
Consequently, the timetable for completion of this project remains
the 1st April 2013.
Resource Implications (Financial and Employment)
approved that up to £300,000 be made available from Visible
Services Reserves to progress the CPE application. Costs to
date are approximately £136,380 and comprise the following:
£40,000 (current estimate)
£20,380 (current estimate)
£57,000 (current estimate)
£19,000 (current estimate)
management of the CPE application process is being undertaken by
the Council's Highway Projects and Traffic Management Group,
Highways and Engineering. In respect to conclusion (2) of the
audit report the recruitment process for the post of "Parking
Manager" has commenced and an appointment will be made
shortly. This will greatly assist in increasing the resources
available to ensure implementation of the project for the April 1st
15. A budget
is currently being discussed with Bridgend Council for the first
year of operation of CPE in 2013/14. It is currently
anticipated that the on-going operational costs of the service will
be funded from parking fine income.
Sustainability and Climate Change Implications
introduction of Civil Parking Enforcement should ensure improved
traffic management, which could increase parking opportunities in
commercial areas by creating a greater "turn over" of parking
spaces; thereby helping to support the local economy.
Legal Implications (to Include Human Rights Implications)
17. The Road
Traffic Regulation Act 1984 allows highway authorities to make and
vary Orders to regulate the movement of vehicular traffic and to
improve the amenities of an area.
Traffic Management Act 2004 enables local authorities, on
application to the Welsh Government, to acquire the powers to
enforce parking and movement restrictions.
are no Human Rights Implications with regard to this report.
Crime and Disorder Implications
proposal to take on CPE responsibilities will improve highway
safety and the management of the highway network and will reduce
the potential for incidents of disorder.
Equal Opportunities Implications (to include Welsh Language
proposals will benefit all sections of the community by improving
highway safety and reducing congestion.
signs, parking tickets and all associated documentation related to
CPE will adhere to the requirements of the Council's Welsh Language
maintain and develop a safe and effective highway.
Policy Framework and Budget
report is within the policy framework and budget.
Consultation (including Ward Member Consultation)
25. No Ward
Member consultation has been undertaken with regards to this report
as the proposals will affect all areas within the Vale of
Relevant Scrutiny Committee
Paul Gay - Group Engineer (Highway Projects
and Traffic Management)
Tel. No. 02920 673086
Operational Manager Legal Services
Accountant, Building and Visible Services
Miles Punter Director of Visible Services and