Agenda Item No




The Vale of Glamorgan Council


Cabinet Meeting:  19th November 2012


Report of the Leader


3 New Barn Holdings, Flemingston


Purpose of the Report

1.         To seek Cabinet's approval to declare the property at 3 New Barn Holdings, Flemingston as surplus to requirement.

2.         To seek Cabinet's approval to dispose of the property at 3 New Barn Holdings, Flemingston.


1.         That the property known as 3 New Barn Holdings, Flemingston be declared surplus to Council's requirements.

2.         That the Managing Director be authorised to instruct property agents to dispose of the property on the terms and conditions agreed with the Managing Director in consultation with the Leader and Head of Legal Services.

3.         That the Head of Legal be authorised to prepare, complete and execute the required legal documentation.

Reasons for the Recommendations

1.         To ensure that the property has been declared surplus to the Council's requirements prior to disposal.

2.         To ensure the Council obtains best value for the property in accordance with its Statutory and Fiduciary obligations.

3.         To legally formalise the disposal of the property.

Relevant Issues and Options

3.         Council owns the subject property by virtue of its registered freehold interest.

4.         The Council's Asset Manager has consulted the Corporate Asset Management Group and its external partners on the Local Service Board to ascertain if there is a use for the property within the Council or within the LSB. We are advised that no requirement for such a property has been received and therefore it is recommended that the property is now surplus to Councils requirements and agents be appointed to place the property on the market for sale at the earliest opportunity. The Council will seek the views of the appointed agent as to the mode of disposal appropriate for this property.

Resource Implications (Financial and Employment)

5.         It is anticipated that the disposal of the property will generate a capital receipt.

6.         Agents fees and Estates and Legal officers costs will be incurred as a result of the disposal process.

Sustainability and Climate Change Implications

7.         The timely disposal of surplus assets should assist the Council in the reduction of its energy costs.

Legal Implications (to Include Human Rights Implications)

8.         The Council has both a Statutory and Fiduciary duty pursuant to S123 of the Local Government Act 1972 to secure best consideration for property disposals. 

Crime and Disorder Implications

9.         Vacant property may attract anti social behaviour such as vandalism.

Equal Opportunities Implications (to include Welsh Language issues)

10.      The property will be marketed openly.

Corporate/Service Objectives

11.      To manage the Councils workforce, money, information and assets efficiently.

Policy Framework and Budget

12.      This is a matter for executive decision.

Consultation (including Ward Member Consultation)

13.      The Ward Member has been consulted on the report and are supportive of the lease being granted.

Relevant Scrutiny Committee

14.       Corporate Resources.

Background Papers



Contact Officer

Sian Cornwell-Shaw Estates Officer ext 756


Officers Consulted

Group Estates Officer

Legal Services - Team Leader Property and Contract Team


Responsible Officer:

Sian Davies, Managing Director.