Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 8th May, 2013


Report of the Cabinet Member for Adult Services


The Future use of Gardenhurst


Purpose of the Report

1.             To inform Cabinet about difficulties encountered in carrying out the decision to move the Woodlands day service to Gardenhurst and to seek approval for suspending all work on Gardenhurst while an in-depth building survey is completed.


That Cabinet:


1.             Notes concerns about the financial implications of continuing with the renovation of Gardenhurst, given new information about potential costs and the need to investigate further possible issues about its structural integrity.

2.             Suspends all work on the Gardenhurst site while an in-depth building survey is completed.

3.             Requires the Director of Social Services to provide a further report at the end of this exercise with a costed plan for any remedial works required.

Reasons for the Recommendation

1.             To ensure that Cabinet members are aware of issues that may affect whether it is feasible or prudent to proceed with the decision to move the Woodlands day service to Gardenhurst.

2.             To ensure that the council does not incur unnecessary costs.

3.             To allow informed consideration regarding the cost effectiveness of using Gardenhurst as a venue for adult day services


2.             The Woodlands Day Centre in Barry is in a very poor state of repair.  In 2011, the council decided to close it and transfer the service to the Gardenhurst site in Penarth.  This move was to be the final stage within a series of changes to day services provision as a whole.

3.             To facilitate the move, works to the ground floor area at Gardenhurst were undertaken.  In 2011/12, the toilets were refitted and a changing area created.  In 2012/13, further renovation comprised.

·               creating an emergency exit consisting of replacement doors, a ramp to form a safe route for egress and emergency lighting;

·               replacing the fire alarm system; and

·               undertaking various mechanical electrical and building works to upgrade the building.

The total cost of the works from 2011 - 2013 was £113k.

Relevant Issues and Options

4.             Outstanding work from the original renovation plan includes refitting the existing kitchen to ensure that it meets safety requirements and providing a training kitchen for service users to develop their independent living skills.  The cost of these changes to the kitchen area is estimated to be in the region of £50k.  Additionally, the existing lift is no longer serviceable and requires replacement at an additional cost of £30k.

5.             As part of an ongoing asset management requirement, all council properties are being surveyed to identify their condition and the cost of any necessary remedial works.  The condition survey report for Gardenhurst has identified a cost of £244k to bring the property up to current building standards.  The same report also highlights the need to examine the condition of the entire building more fully; of particular importance in this respect is its structural integrity.  Having regard to these findings, building works at Gardenhurst have been suspended on an interim basis, pending a decision on the long-term use of the property.  Subject to agreement from Cabinet, the Social Services Directorate will instruct the Property Section to seek a full building condition survey on Gardenhurst and to provide a costed plan for the remedial works required.  

6.             A further report will be presented to Cabinet outlining the scale of the capital investment needed for the building to be used as the long-term location of the Woodlands Day Service and seeking a decision about whether this represents an appropriate use of resources. 

7.             Additionally, Gardenhurst provides office facilities for the integrated Community Mental Health Team for Older People, which includes staff employed by the council and by the Cardiff & Vale UHB.  This space is unsuitable for office accommodation and the future location of the team is being considered. 

Resource Implications (Financial and Employment)

8.             The initial condition survey report for Gardenhurst has identified a cost of £244k to bring the property up to current building standards.  The cost of further changes to the kitchen area is estimated to be in the region of £50k and replacing the lift would incur expenditure of a further £30k.  A full building condition survey on Gardenhurst may reveal the need for further remedial works.  

Sustainability and Climate Change Implications

9.             There are no sustainability and climate change implications as a result of this report.

Legal Implications (to Include Human Rights Implications)

10.        There are no legal implications as a direct result of this report and its recommendations.

Crime and Disorder Implications

11.        There are no crime and disorder implications as a result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

12.        There are no direct equal opportunities implications as a result of this report.

Corporate/Service Objectives

13.        This report contributes to the following corporate objective: "working with partners to meet the diverse needs of our residents in ways that will safeguard and support those who are most vulnerable and in greatest need; help people to keep fit and healthy; and increase social cohesion and equality of opportunity for all."

Policy Framework and Budget

14.        This is a matter for executive decision.

Consultation (including Ward Member Consultation)

15.        The day services are provided for residents from across the local authority area.

Relevant Scrutiny Committee

Social Care and Health.

Background Papers

Scrutiny Committee 6th September, 2010: Day Care Services for Adults in the Vale of Glamorgan - Minute No. 360

Cabinet 15th December, 2010: Modernising Day Care Services for Adults - Minute No. C1157

Scrutiny Committee 7th February, 2011: Modernising Day Care Services - Minute No. 861 

Cabinet 6th July 2011: Modernising Day Care Services - Minute No. C1372

Cabinet 25th February 2013: Final Revenue Proposals 2013/14 and Financial Strategy to 2016/17 Appendix D.

Contact Officer

Lance Carver, Head of Adult Services


Officers Consulted

Corporate Management Team


Responsible Officer

Philip Evans, Director of Social Services