Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 23 September, 2013


Report of the Leader


Capital Monitoring Report for the period 1st April to 31st July 2013


Purpose of the Report

1.         To advise Cabinet of the progress on the 2013/14 Capital Programme for the period 1st April 2013 to 31st July 2013 .


That Cabinet approve the following recommendations (and refer to Council where indicated).

1.         Ysgol Nant Talwg - increase the budget to £1.2M (additional £200k WG grant funded). This will require Council approval.

2.         Demolition of St Cyres Comprehensive - include a budget of £300K, funded initially from the School Investment Strategy.

Reasons for the Recommendations

1 -2   To allow schemes to proceed in the current or future financial years.


2.         Council on the 6th March 2013, minute number C942, approved the proposed capital programme for 2013/14.

Relevant Issues and Options

3.         Appendix 1 details financial progress on the Capital Programme as at 31st July 2013.

4.         For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

5.         Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100K.   Where a budget shown in Appendix 1 is more than £100K but is made up of several schemes that individually are less than £100K, the scheme is not included in Appendix 2.

Learning and Skills

6.         Ysgol Nant Talwg - WG has recently issued its allocation for the 21st Century Schools Funding and has confirmed that, subject to completion of a business case to WG, grant funding of £1.2M has been allocated to this scheme for 2013/14. This is an increase of £200k on the initial 2013/14 budget but is merely a re-phasing of grant rather than additional grant so it is hereby requested that the 2013/14 capital budget be increased by £200K and the 2014/15 capital budget be reduced by £200K to reflect the switch. This will also require Council approval.

7.         Demolition of St Cyres Comprehensive School - Cabinet on 29th July 2013 approved the demolition of the former St Cyres Comprehensive School buildings which are suffering high levels of vandalism whilst lying empty. It has been estimated that the costs of demolition are £300,000 and will be funded from the School Investment Strategy fund, which will be reimbursed by capital receipts. In order to record this capital expenditure it is requested that the sum be included in the 2013/14 capital programme.

Visible Services and Housing

8.         Coldbrook Flood Management - there continue to be issues with this scheme and the Director of Visible Services and Housing will present a report to update Members.

Variance between Actual Spend to date and Profiled Spend

9.         Cabinet have previously agreed that further information would be provided where schemes have a value of over £500K and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

10.      Welsh Housing Quality Standard - the initial planned profiled expenditure on WHQS schemes was based upon an average of anticipated required defined works per property. The actual level of expenditure is determined via the validation surveys (six weeks prior to actual works). Clearly, because of this, variances against this profile can be encountered each month.

11.      Local Road Network Improvements - contrary to the initial work plan we have been undertaking smaller resurfacing contracts around the urban area of Barry. However, over the last month, works have been undertaken in the rural Vale and the works programme is now back on track.

Resource Implications (Financial and Employment)

12.      There are no direct financial implications of this report.  Carbon Management Fund projects are specifically designed to reduce the Council's carbon emissions at its properties.

Sustainability and Climate Change Implications

13.      There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

14.      There are no legal implications.

Crime and Disorder Implications

15.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

16.      There are no equal opportunity implications.

Corporate/Service Objectives

17.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

18.      Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.

Consultation (including Ward Member Consultation)

19.      Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

20.      All.

Background Papers



Contact Officer

Laura Davis, Senior Accountant, Tel. no. 01446 709249


Officers Consulted

The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and the Chief Learning and Skills Officer.


Responsible Officer:

Sian Davies

Director of Resources