Agenda Item No


The Vale of Glamorgan Council


Cabinet Meeting: 30 June, 2014


Report of the Leader


Docks Office Electricity Upgrade


Purpose of the Report

1.         To provide information associated with the installation of a new electricity supply to the Docks Office (which will allow competitive pricing of the electricity supply) and to gain approval for it to be funded from the Project Fund.


1.         The benefits listed in this report associated with the provision of the new electricity supply are acknowledged and approval for the work is agreed using the Council Project Fund.

2.         The capital programme for 2014/15 be increased by £54,000 to facilitate the works.  

Reasons for the Recommendations

1.         A new electricity supply for the Docks Offices will provide electricity supply independence from Associated British Ports, potentially reducing the number of power interruptions and allowing electricity for the Docks Offices to be purchased at more competitive rates via the Welsh Purchasing Consortium or later the National Procurement Service.

2.         To incorporate the scheme into the 2014/15 capital programme.


2.         Historically the Docks Office was owned and operated by Associated British Ports (ABP) and as such its electricity supply was provided from the ABP network.  Upgrading to an independent supply may have in the past been considered too disruptive or costly.  ABP historically charged comparatively low tariffs.  However, from January 2012 there was a rise in the daytime electricity tariff of 33%.  The Docks Office are now on a tariff just under 30% higher than other similar buildings that are supplied by EDF, the Welsh Purchasing Consortium's preferred supplier.

Relevant Issues and Options

3.         Upgrading the electricity supply to the Docks Office at this time would tie in with the space project activities and offers the opportunity of ensuring that the supply to the building has adequate capacity.

4.         New switch gear equipment would be installed in basement of the Docks Office as part of this project.

5.         It should be noted that this project will not correct any inadequacies in the wiring infrastructure of the Docks Office beyond the main supply equipment.  This project is essentially about where the electricity is supplied from and not about the distribution system within the building.

6.         A new substation for the Docks Office will be constructed at the rear of the Docks Office between the existing ABP substation and the Docks Office building.

7.         The capacity of the new supply being requested is 200 kVA.  In the past year the highest demand at the Docks Office was 113 kVA.  Thus the capacity is just under double existing demand and capable of coping with future requirements.


Resource Implications (Financial and Employment)

8.         The current cost of works stands at £54,000.  The expected annual savings are currently £12,500 giving a simple payback period of approximately 4.3 years. Progressing the scheme now would also mitigate future increases in electricity prices as the existing disparity between the ABP and WPC tariffs are only likely to widen even further.   The scheme will be funded from the Project Fund.

9.         The project would be managed internally.

Sustainability and Climate Change Implications

10.      The new supply will not in itself reduce carbon emissions but the project could assist in other energy saving schemes in the future.     


Legal Implications (to Include Human Rights Implications)

11.      Western Power Distribution will require a lease to install and maintain their equipment within the new substation.

12.      Associated British Ports have since 2012 required the Council to sign annual supplier agreements. There will not be any penalties for changing provider aside from a supply termination cost.  ABP will require three months notice of the change of supply.

13.      There are no human rights implications.


Crime and Disorder Implications

14.      The new substation will have its own enclosure.  The enclosure will be within a fenced compound.  All reasonable measures to protect the equipment from vandalism will have been taken.

Equal Opportunities Implications (to include Welsh Language issues)

15.      Not applicable for this project.

Corporate/Service Objectives

16.      Not applicable

Policy Framework and Budget

17.      This is a matter for executive decision

Consultation (including Ward Member Consultation)

18.      Not Applicable

Relevant Scrutiny Committee

19.      Corporate Resources

Background Papers

Contact Officer

Jane Wade 01446 709270


Officers Consulted

Patrick Carroll (Facilities Manager)

Michael Davies (Electrical Engineer)

Jenifer Green (CRC Officer)

David Powell (Energy Manager)

Stuart Denton (CAD Technician)

Dave Vining (Head of Strategic ICT)

Alan Jenkins (Head of Finance)

Victoria Davidison (OM - Legal Services)


Responsible Officer:

Sian Davies - Managing Director