Agenda Item No.
THE VALE OF GLAMORGAN COUNCIL
CABINET: 11TH AUGUST 2014
REFERENCE FROM SCRUTINY COMMITTEE (CORPORATE RESOURCES): 17TH JULY, 2014
CAPITAL MONITORING REPORT FOR THE PERIOD 1ST APRIL TO 31ST MAY 2014 (MD) –
The report for May 2014 showed no variances within the budget. As reported to the last meeting of the Committee the profiled expenditure had been requested from Project Managers and would be updated in the next report. Members were advised that Appendix 1 to the report did not include requests for unspent committed expenditure to be slipped from 2013/14 into 2014/15 and, as indicated in the last report, any requests for slippage would be included in the Closing Down report presented to a future Cabinet meeting.
For all schemes were it was evident that the full year’s budget would not be spent during the year, the relevant officers were required to provide an explanation for the shortfall and this should be taken to the earliest available Cabinet.
In respect of Learning and Development Directorate – Llanfair School Extension – Emergency powers had been used to approve the inclusion of a further £41,000 of S106 monies into the capital Programme for a classroom extension at the school.
In regard to Visible and Housing Services – Cowbridge Bowls Club – a report to Cabinet on 9th September 2013 (Minute No. C2016 refers) agreed that the playing surface of the Bowling Club be replaced subject to a financial contribution of £12,000 being received from the Club in part payment for the works. This payment had now been received and the balance of the works would be funded from the Visible Services Asset Renewal Budget. This contribution was set out in Appendix 1 as part of the Park and Ground Maintenance Asset Renewal budget.
In relation to Development Services – S106 Schemes – Emergency powers had been used to approve the inclusion of S106 monies into the Capital Programme as follows:
Various Play Areas £39,000
Windsor Road Jct with Pill Street Penarth £10,000
Dochdwy Road Bus Shelter £15,000
Hensol / Pendoylan Traffic Calming £22,000
Matters relating to Barry Island Regeneration – Cabinet would be requested to vire £64,000 from the Visible Services Asset Renewal budget to the Barry Island Regeneration Scheme. Welsh Government had provided £3.3m of grant funding for the scheme in 2013/14. Work on site was delayed due to severe weather conditions through the winter months and would continue into 2014/15. The Welsh Government could only provide the grant for 2013/14 expenditure. It was agreed with Welsh Government that other works, already identified to be funded from Council monies, could be claimed against the grant thus releasing Council funding in 2014/15 which could be used for the completion of the works. Work had been brought forward from 2014/15 Visible Services Asset Renewal Programme and undertaken during 2013/14 and was claimed against the grant in 2013/14. This therefore released funding for 2014/15 to be transferred to the above scheme to allow the completion of works. This virement had been set out in Appendix 1 to the report. As for the Renewal Area – Cabinet on 24th February 2014 had previously agreed that the Renewal Area Grant, once approved by the Welsh Government, could automatically be included in the 2014/15 Capital Programme. Notification had since been received from Welsh Government that the allocation for 2014/15 would be £677,981. This sum had therefore been included in Appendix 1 to the report.
Having regard to the above and related issues, it was
(1) T H A T the position with regard to the 2014/15 Capital Programme be noted.
(2) T H A T the virement of £64,000 from the Visible Services Asset Renewal budget to the Barry Island Regeneration Scheme be noted and the matter be referred to the Cabinet for approval.
Reasons for recommendations
(1) To monitor progress in regard to the Council’s Capital Programme.
(2) To update the Capital Programme.
Attached as Appendix – Report to Scrutiny Committee (Corporate Resources): 17th July, 2014