Agenda Item No

The Vale of Glamorgan Council


Cabinet Meeting: 12 January, 2015


Report of the Cabinet Member for Children's Services


Evenlode New School Hall


Purpose of the Report


1. To seek Council approval to amend the Capital Programme 2014/15 to include the construction of a new school hall at Evenlode Primary.




1. That Cabinet authorises the use of article 13.09 of the Council's Constitution (urgent decision procedure) to increase the 2014/15 Capital Programme by the inclusion of the Evenlode New School Hall scheme, £254K, to be funded by a contribution from capital receipts.


2. That the use of article 13.09 in recommendation 1 above be reported to Council in line with article 13.09 (c) of the Council's Constitution.


3. That Cabinet note the award of £100,350 under the Council's Capital Loan scheme to Evenlode Primary as part of the new school hall scheme.


Reasons for the Recommendations


1. To amend the 2014/15 Capital Programme for the Evenlode Primary new school hall scheme pursuant to article 13.09 of the Council's Constitution.


2. In line with article 13.09 (c) of the Council's Constitution.


3. To ensure Members are aware of additional funding that has been allocated to ensure delivery of the new school hall scheme.




2. At the Cabinet Meeting on 16th December 2013 (C2125) it was reported that surplus land at Evenlode School was to be sold and that the capital receipt would be used to offset the cost of constructing a new school hall, with any shortfall being funded by the school. There was to be no additional funding for this scheme from the Council. It was resolved by Cabinet, “T H A T the report be referred to Council to amend the Capital Programme 2014/15 to include the construction of a new school hall at Evenlode Primary subject to being funded by the capital receipt achieved through the sale of the land”.


3. The Cabinet Report was not immediately referred to Council as it was necessary to determine the cost of the scheme following the sale of the land and completion of the tendering process and so has not been included in the 2014/15 Capital Programme.


Relevant Issues and Options


4. The existing school hall is inadequate for the current school population and has been highlighted by Estyn in recent inspections.


5. The surplus land has been disposed of generating capital receipts of £256,751.


6. The construction of a new hall is estimated to cost £357,101 and as there is no additional funding from the Council for the hall, the shortfall for the scheme of £100,350 is to be funded by the school.


7. The school has submitted an application for a 5 year loan under the Capital Loans Scheme. The allocation for the Capital Loans Scheme in the 2014/15 capital programme has been increased to £352K by Emergency Powers which enables the loan to be awarded in 2014/15.


8. The loan request has been reviewed by officers in Learning and Skills and Property Services and officers have resolved that the repayments on the loan sum are affordable by the school.


Resource Implications (Financial and Employment)


9. The scheme will be part-funded from a capital receipt of £256,751 generated from the sale of surplus land at the school.


10. The school has been awarded a loan under the Council's Capital Loan Scheme to fund the shortfall of £100,350. The school is required to repay the loan over a period not exceeding 5 years.


Sustainability and Climate Change Implications


11. The provision of the hall will meet the current needs of the school, address the concerns previously raised by Estyn and meet current energy efficiency requirements resulting in low levels of carbon emissions.


Legal Implications (to Include Human Rights Implications)


12. There are no legal implications arising from this matter.


Crime and Disorder Implications


13. There are no crime and disorder implications arising from this matter.


Equal Opportunities Implications (to include Welsh Language issues)


14. The existing hall is too small for the needs of the school resulting in a detrimental impact on the delivery of the curriculum and difficulties in allowing full access to wheelchair users.  The new school hall will improve the teaching and learning environment at the school and will be fully accessible for the wider community.


Corporate/Service Objectives


15. The new school hall will ensure that citizens of the Vale of Glamorgan have the skills, knowledge and abilities required to maximise their opportunities and will also ensure learners have access to an appropriate range of high level provision.


Policy Framework and Budget


16. This report is a matter for Council.


Consultation (including Ward Member Consultation)


17. Ward members have been consulted and no adverse comments have been received.


18. The school governing body fully support the provision of a new hall.


Relevant Scrutiny Committee


19. Lifelong Learning.


Background Papers


Cabinet reports 8 June 2011 and 16 December 2013 - Disposal of surplus land at Evenlode Primary School


Contact Officer


Ian Teagle - Operational Manager Strategy & Resources


Officers Consulted


Paula Ham - Head of Strategy, Community Learning and Resources

Jane Wade - Operational Manager Property

Gemma Jones - Principal Accountant

Cllr N Hodges - Chair of Scrutiny [Lifelong Learning]


Responsible Officer:


Jennifer Hill - Director of Learning and Skills