Agenda Item No

The Vale of Glamorgan Council

Cabinet Meeting: 23 March, 2015

Report of the Leader

External Funding: Recycling Resource Centre and Youth Work Strategy Support Grant 2015/16 

Purpose of the Report

1. To inform Cabinet of two externally funded projects/bids and to seek approval for the work being undertaken and acceptance of the grants and conditions.


1. That Cabinet approves the bid submitted for the Collaborative Change Capital Grant and its proposed use for a Recycling Resource Centre. 


2. That Cabinet approves the proposals for use of the Youth Work Strategy Support Grant, including on-going responsibilities as lead body for the grant.

Reasons for the Recommendations

1. To approve work on the Collaborative Change Programme proposal for a Recycling Resource Centre.


2. To enable the work of the Youth Work Strategy Support programme to continue.


2. The Collaborative Change Programme (CCP) is a joint initiative between the Welsh Government, Welsh Local Government Association (WLGA) and the Waste and Resources Action Programme (WRAP). Its purpose is to assist local authorities to meet future Local Authority Recovery Targets (LART), improve environmental outcomes and reduce the financial costs of resource management services.


3. A Capital Bid was submitted in October 2014 for this project to form part of the Council's capital programme. However, due to the limit of Capital funding available, it was suggested that external funding should be sought. Following submission, a detailed business plan will be developed. Should the bid be successful, the grant will be subject to its own more detailed Cabinet report in due course. 


4. The Youth Work Support Grant is annual funding from Welsh Government which is allocated to every local authority on a formula share; the funding will be allocated for four years as of 2014/15. The grant will be used to support implementation of the Youth Engagement and Progression Framework implementation plan, to support open provision to meet local need and fill gaps identified within the Local Authority Single Integrated Plan. Up to 25% of the grant will be used to support staff training needs. 


5. The Council's External Funding Steering Group (EFSG) considered the two bids at a meeting on 11th February 2015 in terms of exit strategy, risks and implications for the Council. Both projects were given the support of the EFSG. 


6. Following the meeting of the External Funding Steering Group the two bids were considered by Corporate Management Team (CMT) on 25th February.

Relevant Issues and Options

Collaborative Change Programme - Proposal for a Recycling Resource Centre

7. The funding for the CCP is £1,275,000. The programme will fund the provision of a fully legally compliant, safe and operational Recycling Resource Centre for the collection, handling, storage, sorting and transportation of municipal waste. The purpose of the Recycling Centre will be to increase the amount of recycling obtained from Street Cleansing Waste. At present all street cleansing waste is taken to an Energy from Waste plant in Cardiff. If transported to a Recycling Resource Centre prior to disposal, any recyclable material could be sorted, which would assist the Council in meeting statutory Welsh Government recycling targets.


8. The programme would enable savings to be made in staff time and reduce the mileage driven by vehicles, both reducing collection costs and the carbon footprint of the collection service. It would also enable the Council to meet the Welsh Government's preferred method of dry recycling collection through source separated collection; at present, dry recycling is currently collected co-mingled in the Vale. The Council currently does not have a facility of this type within the county to accept waste. The programme would give the option of negotiating better contractual terms with waste disposal/treatment firms and exclude the need to run individual collection vehicles to sites outside the boundary of the Vale of Glamorgan.


9. The proposed site for the Recycling Resource Centre is on land currently in the ownership of the Council at Atlantic Trading estate. The centre would be adjacent to the existing Household Waste Recycling Centre, allowing for the sharing of resources and resulting in increased resilience for both centres.


10. Further information about the bid is detailed in Appendix A.

Youth Work Strategy Support Grant

11. Previously known as the Youth Service Revenue and Training Grant, the funding for the Youth Work Strategy Support grant is £112,830 (Revenue). This funding will be allocated for four years as of 2014/15.


12. The grant is supplemented by an additional £46,039 in funding; £35,000 of this comes from schools to support the Guidance to Engagement, a personal development and support for schools programme. This service uses the early identification model to identify pupils at risk of becoming 'Not in education, employment or training' (NEET). It is available for all secondary schools in the Vale of Glamorgan, specifically KS3, KS4 and the Pupil Referral Unit (PRU). An additional £11,039 is provided by the Youth Service to support the delivery of the Mobile Universal and Engagement project. The aim of this project is to make contact and engage young people aged 11-25 to access universal services in their area. The service will also provide information, advice and guidance on employment, education and training opportunities, targeting those wards where there are a significant numbers of 16-24 year olds who are potentially NEET.


13. The project will also deliver and further develop Welsh medium youth provision in partnership with the Vale of Glamorgan Youth Service, Ysgol Gyfun Bro Morgannwg and the Urdd Gobaith Cymru. It will provide training for Vale of Glamorgan staff and voluntary partners.


14. Each year an annual report is submitted to Welsh Government giving feedback on the original work plan.


15. Further information about this bid is detailed in Appendix B

Resource Implications (Financial and Employment)

16. The capital costs of the construction of the Recycling Resource Centre will be funded through the grant. Ongoing revenue costs of running the centre, including two posts to be created, will be met through efficiency savings achieved through the project. The detailed business case, to be considered by Cabinet in due course, will outline details of estimated efficiency savings to offset revenue costs.  


17. The Youth Work Strategy Support project is dependent on continued Welsh Government funding. Should the grant cease, then the project would have to seek alternative funding or come to an end. Staff redundancy costs have been allowed for within the revenue budget.

Sustainability and Climate Change Implications

18. The Recycling Resource Centre will help increase recycling rates and reduce landfill waste in the Vale of Glamorgan. Through a reduction in transportation of waste to Cardiff, the Council's carbon footprint will be reduced and the project will aid the Council in complying with Welsh Government and National Resources Wales requirements.


19. The Youth Work Strategy Support Grant will encourage greater levels of engagement and employment for young people in the Vale of Glamorgan. Through work with NEETs, the project will sustain local communities and improve local well-being.

Legal Implications (to Include Human Rights Implications)

20. There are no direct legal implications arising as a result of this report.

Crime and Disorder Implications

21. The Youth Work Strategy Support Grant encourages work to reduce the numbers of young people who are, and who have the potential to become NEET and to increase the numbers of young people who are accessing services.

Equal Opportunities Implications (to include Welsh Language issues)

22. The Youth Work Strategy Support Grant will deliver a range of services that will work to improve employment prospects, engagement and educational outcomes for young people across the Vale of Glamorgan. The project will provide mentoring on life skills, information advice, out of schools projects and guidance through the medium of Welsh to support young people at risk of becoming NEET.

Corporate/Service Objectives

23. The CCP underpins a range of priorities in the Corporate Plan, including partnership working to provide residual waste and recycling collection treatment. The project will also deliver a reduction in the Council's carbon emissions in line with the Carbon Management Plan.


24. The Youth Work Strategy Support Grant supports the delivery of a number of corporate priorities, specifically the support of children in need to engage positively in school, improving attendance and attainment. 

Policy Framework and Budget

25. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

26. The Cabinet Member for Environment and Visible Services had been consulted. Discussions have taken place with officers from Highways, Estates and Accountancy with regard to the proposals. Ward members will be consulted as part of a further Cabinet report to be submitted once a detailed business case has been completed. 


27. Members of the Children and Young People's Programme Board and Youth Offending Service Management Board have been consulted on the Youth Work Strategy Support Grant. The Cabinet Member for Children's Services has also been consulted. 

Relevant Scrutiny Committee

28. Corporate Resources.

Background Papers

The relevant External Funding Proformas are included as appendices.

Contact Officer

Huw Isaac - Head of Performance and Development.

Officers Consulted

External Funding Steering Group

Corporate Management Team

Clifford Parish - Operational Manager- Waste Management and Cleansing

Mile Punter - Director of Visible Services and Housing

Andy Borsden - Lead Officer Youth and Community Learning

Tina Simmons-Roe - Senior Youth Service Manager

Operational Manager - Legal Services

Responsible Officer:

Huw Isaac - Head of Performance and Development.