The Vale of Glamorgan Council

Cabinet Meeting: 19 October, 2015

Report of the Leader

Grant of Lease of 33 Laleston Close, Gibbonsdown

Purpose of the Report

1.    To seek Cabinet approval to grant a lease of the ground floor unit known as 33 Laleston Close to The Intersensory Club (Registered charity no. 1121799).


1.    That the Head of Finance be authorised to negotiate and agree terms for granting a short term lease of 33 Laleston Close to The Intersensory Club.

2.    That the Head of Legal Services be authorised to prepare, complete and execute the required legal documentation in order to formalise the grant of lease to The Intersensory Club.

Reasons for the Recommendations

1.    To ensure the council achieves the optimum use of its property assets.  To dispose by alternative methods would be prejudicial to surrounding Council-owned land.


2.    To legally formalise the lease.


2.    33 Laleston Close was previously occupied under Lease by The Salvation Army, but following expiry of their Lease on 2nd April 2015 the unit has remained vacant.


3.    The Council's Corporate Asset Management Group and Local Service Board Asset Management Group were made aware of the availability of the vacant unit in line with the Council's Disposal Protocol and as a result of this notification an expression of interest was made via the Glamorgan Voluntary Services by The Intersensory Club.


4.    The Intersensory Club are a charitable organisation and voluntary group that specialise in providing interactive and sensory equipment and facilities to severely mentally disabled people in the Vale of Glamorgan. The Club propose to use the unit for a specially designed sensory room which will be the only facility of its kind in the Vale of Glamorgan outside of the Schools portfolio and which will provide services to the area with the greatest need in Barry.

Relevant Issues and Options

5.    The Council owns the registered freehold interest in the property.


6.    The Council's Corporate Asset Management Group and its external partners on the Local Service Board Asset Management Group have been consulted to ascertain if there is a use for the property within the Council or within the LSB and the interest from The Intersensory Club has resulted from that process.


7.    It is therefore recommended that a short term lease of the unit be granted to the Club for its proposed use.  It is understood that this lease will run for 5 years.

Resource Implications (Financial and Employment)

8.    The proposed Tenant will be responsible for all running cost liabilities in connection with their occupation of the property.


9.    No rental income will be generated from this Lease.

Sustainability and Climate Change Implications

10.    There are no direct implications as a result of this report.

Legal Implications (to Include Human Rights Implications)

11.    The Council has a duty under section 123 of the Local Government Act 1972 not to dispose of land at less than best consideration (other than by way of short lease) except with the consent of the Welsh Ministers. As the lease to the Intersensory Club will be short term and given the nature of the recommended tenant, the Council has power to grant the proposed lease.

Crime and Disorder Implications

12.    Vacant properties may attract anti-social behaviour such as vandalism.


13.    The unit is in a highly populated area and may attract unauthorised uses if it were to remain unoccupied.

Equal Opportunities Implications (to include Welsh Language issues)

14.    The property will not be marketed openly, but the Lease will be granted to its public sector partner through the Local Service Board Asset Management Group.

Corporate/Service Objectives

15.    To achieve optimum use of property assets: Priority Outcome CL11 of the Corporate Plan.


16.    To collaborate with public sector partners: Priority Outcome CL4 of the Corporate Plan and Objective 5 of the Corporate Asset Management Plan.

Policy Framework and Budget

17.    This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

18.    Ward Member Consultation has been undertaken, but no comments have been received at the time of submitting the report.

Relevant Scrutiny Committee

19.    Corporate Resources

Background Papers

Contact Officer

Dean Lacey, Asset Management Officer

Officers Consulted

Jocelyn Ham, Senior Lawyer

Responsible Officer:

Carys Lord, Head of Finance