Agenda Item No 6


The Vale of Glamorgan Council


Community Liaison Committee: 19 March 2014


Report of the Managing Director


Charter Between the Vale of Glamorgan Council and Town and Community Councils


Purpose of the Report

1.         To propose an Action Plan for the Charter agreed between the Vale of Glamorgan Council and Town and Community Councils in the Vale.


1.         To note the proposed Action Plan and to make any required amendments at the meeting.

2.         To recommend to Cabinet that the Action Plan be adopted. 

Reasons for the Recommendations

1.         To work towards implementation of the principles agreed in the Charter.

2.         So that the Action Plan can be implemented.


2.         The Community Liaison Committee agreed a revised Charter between the Vale of Glamorgan Council and Town and Community Councils in July 2013.  It was subsequently agreed by the Vale of Glamorgan Council's Cabinet in September 2013, and has subsequently been adopted by 22 Town and Community Councils.

3.         Councils adopting the Charter are as follows:  

Town Councils

Community Councils




Llantwit Major




Dinas Powys







Michaelston le Pitt with Leckwith



St Athan

St Donats

St. Georges and St. Brides-Super-Ely

St. Nicholas and Bonvilston

Welsh St Donats




Relevant Issues and Options

4.         A workshop was arranged with Elected Members representing Town and Community Councils, along with Elected Members from the Vale Council on 8th January.  The draft Action Plan was subsequently circulated to attendees (and those who expressed an interest in attending but were unable to do so on the day) for amendments.   The representatives on the group are: Councillors Ms. B.E. Brooks and C.P.J. Elmore (Vale of Glamorgan Council and Councillors W. Bellin, M. Cuddy, J. Evans, Mrs. E. Jervis, M. Marsh and Ms. S. Vaughan (Town and Community Councillors).

5.         The draft Action Plan in Appendix 1 represents the result of this consultation. Members of the Committee (from those Councils that have adopted the Charter) are requested to provide amendments or additions to the Action Plan.

Next steps

6.         Following any amendments made by the Committee, the Action Plan will be circulated to the Vale's Cabinet and signatory Town and Community Councils for adoption.

7.         Members should note that the Action Plan will be monitored on a regular basis, with reports being considered by the Community Liaison Committee on an annual basis.  There will be an opportunity at these annual reviews to amend the Action Plan to reflect new priorities and issues.

Resource Implications (Financial and Employment)

8.         There are no immediate financial implications as a result of this report.

Sustainability and Climate Change Implications

9.         Sustainability is a key priority of the Charter.

Legal Implications (to Include Human Rights Implications)

10.      Charters are written partnership agreements which are not legally binding.

Crime and Disorder Implications

11.      None arising from this report.

Equal Opportunities Implications (to include Welsh Language issues)

12.      None arising from this report.

Corporate/Service Objectives

13.      Community leadership.

Policy Framework and Budget

14.      This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

15.      Representatives of Town and Community Councils were consulted on the content of the Action Plan. 

Relevant Scrutiny Committee

16.      Corporate Resources

Background Papers

A Shared Community – Relationship Building and Charters for Unitary Authorities and Community and Town Councils issued by the Welsh Assembly Government

Contact Officers

Beverly Noon (01446 709746)

Karen Bowen (01446 709856)

Officers Consulted

Officers of the Vale of Glamorgan Council who are listed in the Action Plan.

Responsible Officer:

Siân Davies, Managing Director