Agenda Item No. 7


The Vale of Glamorgan Council


Community Liaison Committee: 2nd June 2015


Report of the Managing Director


Update on the Action Plan for the Charter Between the Vale of Glamorgan Council and Town and Community Councils


Purpose of the Report

1.         To update the Committee on the progress made with the Action Plan to achieve the principles set out in the Charter agreed between the Vale of Glamorgan Council and Town and Community Councils in the Vale.

2.         To re-advise Members of the obligations for Town and Community Councils under the Local Government (Democracy) (Wales) Act 2013.


1.         To note the progress made with the Action Plan and to make any required amendments to the Action Plan at the meeting.

2.         To refer the report to Cabinet for information. 

3.         That further update reports on the progress of the action plan be presented to the Community Liaison Committee on an annual basis.

Reasons for the Recommendations

1.         To ensure that the Committee is made aware of the progress made with the Action Plan and to work towards implementation of the principles agreed in the Charter.

2.         So that Cabinet is aware of the progress made with the Action Plan.

3.         To ensure that progress is made in achieving the agreed actions within the Charter Action Plan and that the Committee is apprised accordingly.


3.         At its meeting on 19th March 2014, the Community Liaison Committee agreed that the Action Plan be referred to Cabinet for consideration and adoption.  Cabinet subsequently formally adopted the Action Plan at its meeting on 28th April 2014. 

4.         The Councils who have adopted the Charter are:  

Town Councils

Community Councils




Llantwit Major




Dinas Powys







Michaelston-le-Pitt and Leckwith



St. Athan

St. Donats

St. Georges and St. Brides-Super-Ely

St. Nicholas and Bonvilston

Welsh St. Donats




Relevant Issues and Options

5.         The Action Plan, attached at Appendix A, provides details of the progress made to date against each action and Vale Council officers have provided information on the progress made with the actions attributed to them.  In addition, the Action Plan has been circulated to Town and Community Council Clerks to ascertain the progress with actions attributed to the Town and Community Councils.   Nine responses have been received to date.

6.         Members will note that progress has been made on a number of the actions and that further updates will be presented as part of the Committee's continued monitoring role.

7.         The Charter Action Plan also includes actions that relate to Information and Communication.  Of note is the fact that at its meeting on the 8th July, 2014, the Committee considered a report which apprised Members of the draft statutory guidance produced for consultation purposes by the Welsh Government on Access to Information on Community and Town Councils.

8.         Sections 55 - 58 of the Local Government (Democracy) (Wales) Act 2013 require Town and Community Councils to have websites, to publish notices and papers for meetings electronically and to publish their Register of Members' Interests and annual audited accounts.  These provisions came into force on 1st May, 2015.

9.         The requirement to publish information electronically is in addition to existing publication requirements.

10.      The Statutory guidance to assist Community and Town Councils in fulfilling their duties also came into force on 1st May 2015 and is available on the Welsh Government's website via the following link:  

Resource Implications (Financial and Employment)

11.      There are no direct implications as a result of this report.

Sustainability and Climate Change Implications

12.      Sustainability is a key priority of the Charter.

Legal Implications (to Include Human Rights Implications)

13.      Charters although not legally binding are written partnership agreements.

14.      Town and Community Councils are required to comply in particular with the relevant requirements of the Local Government (Democracy) (Wales) Act 2013 and any other relevant legislation having a bearing thereon.

Crime and Disorder Implications

15.      None arising from this report.

Equal Opportunities Implications (to include Welsh Language issues)

16.      None arising from this report.

Corporate/Service Objectives

17.      Community leadership is one of the priority outcomes of the Council's Corporate Plan 2013-2017.  An objective for delivering the Community Leadership priority is to review the Charter between the Vale of Glamorgan Council and Town and Community Councils.

Policy Framework and Budget

18.      This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

19.      Representatives of Town and Community Councils have been consulted on the progress made towards the Action Plan. 

Relevant Scrutiny Committee

20.      Corporate Resources

Background Papers

A Shared Community – Relationship Building and Charters for Unitary Authorities and Community and Town Councils issued by the Welsh Assembly Government.

Local Government (Democracy) (Wales) Act 2013.

Contact Officers

Huw Isaac (01446 709760)

Karen Bowen (01446 709856)

Officers Consulted

Officers of the Vale of Glamorgan Council who are listed in the Action Plan.

Responsible Officer:

Rob Thomas, Managing Director