Agenda Item No. 8


The Vale of Glamorgan Council


Community Liaison Committee: 5th July 2016


Report of the Managing Director


Request for Representative of Town and Community Councils to sit on the Public Services Board and on the Council's Reshaping Services Challenge Group and Programme Board


Purpose of the Report

  1. To invite a Town and Community Councils' representative to join the Public Services Board as an Invited Participant in line with statutory Guidance for the Well-being of Future Generations (Wales) Act 2015.
  2. To invite a representative of the Town and Community Councils to sit on the Council's Reshaping Services Challenge Group and Programme Board.


  1. That the Community Liaison Committee select a representative from the 26 Town and Community Council representatives on the Community Liaison Committee to sit on the Public Services Board for the term of one year.
  2. That the Community Liaison Committee re-appoint the current representative or select a new representative to sit on the Council's Reshaping Services Challenge Group and Programme Board for the term of one year.

Reasons for the Recommendations

  1. To invite a representative from the Community Liaison Committee to the Public Services Board to ensure effective engagement and adhere to the Statutory Guidance for the Well-being of Future Generations (Wales) Act.
  2. To ensure effective engagement between Town and Community Councils and the Reshaping Services Programme.


  1. On the 2nd June 2015 the Community Liaison Committee considered an invitation from the Vale of Glamorgan Local Service Board (LSB) to appoint a Town and Community Council representative to sit on the LSB for a one year term. At the same time an invitation was extended for a representative to join the Council's Reshaping Services Challenge Group and Programme Board. This one year term has now come to an end; this has coincided with the disbanding of the Vale of the Glamorgan LSB, and the formal establishment of the Vale of Glamorgan Public Services Board.

Relevant Issues and Options

The Public Services Board

  1. The Well-being of Future Generations Act came into force on the 1st April 2015, it requires that all public bodies consider the economic, social, environmental and cultural aspects of all decisions we make. The Act formally establishes statutory boards, to be called Public Services Boards (PSBs), in each Local Authority area in Wales.
  2. The Act also specifies that the PSB must include the following four statutory members: the Local Authority, the Local Health Board, The Welsh Fire and Rescue Authority, and the Natural Resources Body for Wales. Statutory members are collectively responsible for fulfilling the board's statutory duties; unanimous agreement of the statutory members is required in order for the board to fulfil its statutory duties.
  3. The statutory duties placed on the PSB that contribute to the achievement of the national well-being goals as set out in the legislation are: to assess the state of economic, social, environmental and cultural well-being in their areas, to set local objectives that are designed to maximise their contribution within their areas to achieving those goals, and that statutory members, in exercising their functions, take all reasonable steps to meet these objectives i.e. through the well-being plan.
  4. In addition to statutory members, PSBs are required to invite certain other persons or organisations to participate in the board. The board must invite specified statutory invitees to participate in the board's activity. These invitees are not required to accept the invitation; however, if they accept the invitation they do not become statutory members of the board but become "invited participants". These invitees include: Welsh ministers, the Chief Police Constable for an area, certain Probation Services, and at least one body representing the relevant voluntary organisations.
  5. Further to the "invited participants", the PSB is required to engage with key partners in the Vale of Glamorgan who have a material interest in the well-being of the area, who deliver important public services, in the preparation, implementation and delivery of the work of the board. These key partners are referred to within the Act as 'other partners'.
  6. Following the disbanding of the Vale of Glamorgan Local Service Board, the first meeting of the new Vale of Glamorgan PSB was held on the 19th May and the terms of reference of the group agreed at this meeting. A copy of the terms of reference listing all the members of the PSB is attached as Appendix A.
  7. Membership of the PSB was discussed at the meeting and it was agreed that an invitation should be extended to the Community Liaison Committee to nominate a representative to attend PSB meetings. This role would be similar to that previously held by Councillor Graham Smith who had attended LSB meetings in the Vale.
  8. Town and Community Councils are named in the Act, in relation to the PSB as 'other partners' which the Board should engage with as appropriate. It would therefore be appropriate for a representative to participate in the PSB and help shape the work and priorities of the PSB.
  9. The PSB must publish a well-being plan in 2018. The Well-being of Future Generations Act places a duty on Community and Town Councils with a gross income or expenditure of at least £200,000 for each of the three financial years preceding the year in which the local well-being plan is published to take "all reasonable steps" towards meeting the local objectives set out in the area's local well-being plan.
  10. A Community or Town Council which is subject to this duty must also publish a report annually detailing its progress in meeting the objectives contained in the local well-being plan. The statutory guidance issued by Welsh Government encourages Community and Town Councils which are subject to the duty to liaise with PSBs on the objectives outlined in the local Well-being Plan. The Community Liaison Committee may wish to nominate a representative from one of the Council's which will be subject to the duty as outlined above.
  11. All Community Councils are 'other partners' of their PSB regardless of whether they are subject to the specific duty. All Community and Town Councils will therefore be consulted on both the assessment of local well-being and local well-being plan, regardless of whether they are under a duty to take reasonable steps to meet the local objectives.
  12. Although the Vale of Glamorgan PSB will be ensuring effective engagement with all Town and Community Councils it would still welcome a representative participating in the PSB which will meet a minimum of five times a year.

Reshaping Services Strategy and Programme

  1. In response to the challenging financial climate the Council has developed a strategy for transformational change called Reshaping Services. The strategy was approved in 2014 and is a proactive strategy seeking to reshape the way in which the Council works in order to mitigate the impact of cuts and assist in continuing to provide priority services. The Reshaping Services Strategy provides a framework for the Council to work with over the next three to five years and aligns to our duties under the Well-being of Future Generations Act and in particular the five ways of working, involvement, integration, prevention, looking to the long term and collaboration.
  2. A Cabinet Working Group oversees the Programme which is called the "Challenge Group" and is responsible for the ongoing review of all service areas during the Programme.  The Challenge Group comprises the Leader, Deputy Leader and relevant portfolio holder and is supported by the Managing Director, Head of Performance and Development, Head of Finance, Head of Human Resources, relevant service directors and Executive Director of the Vale Council for Voluntary Services.  At officer level, a Programme Board is responsible for managing the overall Programme in all its aspects. The Programme Board comprises the Managing Director (in the Chair), the Leader, Corporate Management Team, the Head of Human Resources and Chief Executive of Glamorgan Voluntary Services.  The Sponsor for the Programme is the Managing Director and individual Directors are undertaking the role of Project Sponsor for individual service reviews / project teams. 
  3. The service reviews / project teams are supported by officers from a number of service areas, however, additional external expertise is brought in as required and when deemed necessary.
  4. In recognition of the important role that Town and Community Councils have in representing local communities the Council believes they can play an important role in informing the development of the Reshaping Services Agenda with regard to concepts such as demand management.  Town and Community Councils can also assist with communication and engagement activities, for example raising awareness of changes being made to public services.
  5. As members of the committee will be aware Town and Community Councils have also been identified as potential providers of some services e.g. library services and significant progress has been made in exploring a range of opportunities.
  6. Over the past year, Penarth Town Councillor, Mike Cuddy, has represented the Town and Community Council sector on the Reshaping Services Programme. Councillor Cuddy has regularly attended and contributed to the Programme Board and the Town and Community Council and Voluntary Sector Project Team.
  7. In recognition of the ongoing contribution of Town and Community Councils to the Reshaping Services Programme, the Council is requesting that the Committee nominate a representative to be appointed for a one year term on the Council's Challenge Group and Programme Board.  In nominating a representative from the sector, it is proposed that the criteria attached at Appendix B to the report be used by the Community Liaison Committee as was the case previously.

Resource Implications (Financial and Employment)

  1. None as a direct result of this report.

Sustainability and Climate Change Implications

  1. The Well-being of Future Generations (Wales) Act is about sustainable development. The Act sets out a 'sustainable development principle' which specifies that the public bodies listed in the Act must act in a manner which seeks to ensure the needs of the present are met without compromising the ability of future generations to meet their own needs. In meeting their sustainability duty, each body must set objectives that highlight the work the body will undertake to contribute to meeting the seven Well-being Goals for Wales.

Legal Implications (to Include Human Rights Implications)

  1. There are no specific legal implications as a direct result of this report.

Crime and Disorder Implications

  1. None as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

  1. None as a direct result of this report.

Corporate/Service Objectives

  1. The Council's Corporate Plan has been revised to reflect the Authority's duties and commitments to promoting sustainable development. The Corporate Plan is based around four well-being outcomes which provide a framework for the plan together with eight well-being objectives. Through the objectives the Council demonstrates its commitment to improving social, economic, environmental and cultural well-being and the promotion of sustainable development. In delivering these objectives the Council contributes to the seven Well-being goals for Wales and ensures that the needs of people of all ages and future generations are at the forefront of service delivery.

Policy Framework and Budget

  1. This is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

  1. Due to the corporate nature of this report, no specific Ward Member consultation has been undertaken.

Relevant Scrutiny Committee

  1. Corporate Resources.

Background Papers

Statutory Guidance for the Well-being of Future Generations (Wales) Act 2015 SPSF4 - Collective role (Community Councils)

Contact Officer

Huw Isaac, Head of Performance and Improvement

Officers Consulted

Huw Isaac, Head of Performance and Improvement

Tom Bowring, Operational Manager, Performance and Policy

Helen Moses, Strategy and Partnership Manager

Responsible Officer:

Rob Thomas, Managing Director