Agenda Item No. 11b










Cabinet endorsement was sought of the Improvement Plan Part 1 outlining the Council's proposed Improvement Objectives for 2016/17.


The Corporate Plan 2016-2020 was approved by Cabinet on 22 February, 2016 and by Council on 2 March, 2016 following extensive consultation with key stakeholders and partners.  The Plan set out the Council's priorities for the next four years as well as its vision, values and Well-being Objectives. Work had been undertaken to ensure that the plans were aligned and reflected the priorities for the Vale of Glamorgan. These outcomes were also reflected in Service Plans for 2016/17.


The proposed Improvement Objectives and associated actions for 2016/17 reflected the four Well-being Outcomes in the Corporate Plan, ensuring that the Council was focused on the identified areas of priority in need of the most improvement.


Five Improvement Objectives were proposed for 2016/17 as follows:


1 - Reducing poverty and social exclusion

2 - Promoting regeneration, economic growth and employment

3 - Raising overall standards of achievement

4 - Encouraging and promoting active and healthy lifestyles

5 - Deliver the Council’s transformational programme, ‘Reshaping Services’ to meet the future needs of citizens of the Vale of Glamorgan, within the context of unprecedented financial challenges


Appendix 1 attached to the report outlined the proposed Improvement Objectives for 2016/17 and provided a rationale for each objective (Pages 8-28). The intended outcomes and the measures to be undertaken to make a difference to Vale of Glamorgan citizens were identified including a sponsored Director with responsibility for ensuring the achievement of key outcomes.


A number of performance measures identified in the Plan did not have data reported for the 2015/16 period or targets established for 2016/17. In line with existing performance management arrangements, all Council services were undertaking an End of Year data collection and verification exercise which would be concluded at the end of April to tie in with data submissions to Welsh Government and the Local Government Data Unit. In addition, some nationally produced data such as tourism and economic activity data was not available until later in the year and the Improvement Plan would be updated to reflect this new data once published. Similarly All Wales benchmarking data was published in September of each year.


Appendix 2 attached to the report provided a summary of the views and comments from the consultation including the views of three Scrutiny Committees. In summary:


•           Scrutiny Committee (Social Care and Health) did not endorse the proposed Improvement Objectives for 2016/17 due to concerns about the proposed performance indicators for use in measuring how progress to achieve Objective 4 would be monitored.

•           Scrutiny Committee (Economy and Environment) recommended to Cabinet that the Improvement Objectives for 2016/17 be endorsed.

•           Scrutiny Committee (Housing and Public Protection) recommended to Cabinet that the Improvement Objectives for 2016/17 be endorsed. Furthermore that Cabinet should be informed of the view of the Committee that each Improvement Objective should be linked to its outcomes and actions.


The views of key stakeholders including the Local Service Board, Town and Community Councils, local businesses, voluntary sector organisations and the public were also sought over a period of 4 weeks (14 March to 8 April, 2016).  The consultation was promoted via an online survey, local media releases and a combination of social media (over 16,000 followers).


Despite extensive promotion of the consultation, only ten stakeholders took the opportunity to have their say on the Vale of Glamorgan's proposed Improvement Objectives for 2016/17. Respondents included five residents, a Colleague from the Vale of Glamorgan Council, Welsh St. Donats Community Council, Cardiff & Vale Credit Union, Cardiff & Vale University Health Board (UHB) and the Glamorgan Voluntary Services (GVS).


On the whole, of the ten responses received, there had been no formal objections to the proposed Improvement Objectives for 2016/17. Responses had been positive and supportive with some suggested additions to the narrative in the rationale for some objectives.


The Improvement Plan Part 1 would be revised to reflect relevant Cabinet and Council amendments and published following Council approval on 27 April, 2016.


After presenting this item, the Leader noted that the Scrutiny Committees (Corporate Resources and Lifelong Learning) had considered and endorsed the report with no further comments to Cabinet.


The Managing Director commented that the report demonstrated a synergy between the Improvement Plan and the Corporate Plan as it simplified the collection of data which helped to avoid duplication.


This was a matter for Executive and Council decision


Cabinet, having considered the report and all the issues and implications contained therein




(1)       ……….


(2)       ……….


(3)       T H A T the Improvement Plan Part 1 attached at Appendix 1 to the report including proposed Improvement Objectives for 2016/17 be endorsed.


(4)       T H A T the use of article 14.14 of the Council's Constitution (urgent decision procedure) be authorised to enable the report to be presented to Council on 27 April, 2016 for approval in order to meet statutory timescales for publication.


Reasons for decisions


(1)       ……….


(2)       ……….


(3)       To ensure the Council identify key annual improvement priorities for 2016/17 in line with the requirements of the Local Government (Wales) Measure 2009.


(4)       To ensure the Council met its statutory obligation to publish its forward looking Improvement Plan at the start of the financial year outlining how it proposed to meet its Improvement Objectives for 2016/17.