Agenda Item No. 12(e)
THE VALE OF GLAMORGAN COUNCIL
COUNCIL MEETING: 28 SEPTEMBER 2016
REFERENCE FROM CABINET: 26 SEPTEMBER 2016
C3308 Leisure Centre Improvement Works (VLRS) (SCRUTINY COMMITTEE - Healthy Living and Social Care) –
Approval was sought to fund works to replace the main hall floor at Barry Leisure Centre and to upgrade the changing rooms at Penarth and Barry Leisure Centres.
The wet and dry changing facilities at Penarth Leisure Centre and the wet facilities at Barry Leisure Centre were in a poor condition and had not been upgraded since the Centres were first opened. During recent customer surveys carried out by both the Council and Legacy Leisure, the Council's leisure management partner, the quality of these facilities had been the major point of criticism and the most widely cited as to reason of why potential customers did not use the centres. The dry changing facilities in Barry were opened in 1998 and were refurbished in 2012, and therefore did not require upgrading at this time.
The sports hall floor in Barry Leisure Centre was original to the centre and had been properly maintained. It was now however in need of replacement as it was badly worn in several areas and was structurally weak.
The responsibly for replacing / upgrading these facilities under the 2012 Leisure Management contract was the Council's whilst the day to day maintenance remained the responsibility of Legacy Leisure. Legacy Leisure would also have a duty to ensure that facilities were in the same condition at the end of the contract as they were at the commencement of the contract. This duty would be extended to include the proposed improvements detailed in this report.
Extensive plans had been drawn up to replace the wet changing facilities in Barry and Penarth Leisure Centres with new wet side changing villages that were fully compliant with current legislation. The changing village concept was fully adaptable for all existing and potential customers. The changing rooms would still provide some segregation opportunities for males and females but the majority of provision would be single use cubicles that could be used by any sex. The changing village also provided the flexibility to become fully one sex for activities such as the popular women only sessions in Barry.
The wet and dry changing facilities at Penarth would be actioned separately to enable the Centre to remain open during works. This added to the cost and would cause some logistical challenges but had less of an impact on the customer. The work required in Barry to replace the wet facilities might also be phased to enable access to the pool at all times. The floor replacement would require the closure of the Sports Hall for a short period of time. This was likely to include some night working to reduce the closure period.
As the works would benefit Legacy Leisure in attracting new customers once complete, it had been agreed that there would be no claim for loss of income during the works.
The estimated cost of the wet changing room works in Barry Leisure Centre was £640,000. At Penarth Leisure Centre the dry changing room upgrading was estimated at £296,000 with the wet changing facilities estimated at £726,000. Replacement of the main hall floor in Barry was estimated at £200,000. An additional £50,000 had been added as a contingency sum for the schemes giving a total of £1,912,000.
This was a matter for Council decision
Cabinet, having considered the report and all the issues and implications contained therein
(1) T H A T subject to the decision of Council, regarding the amendment to the Capital Programme in relation to resolution 4 below, the necessary works to replace the main hall floor at Barry Leisure Centre and to upgrade the changing rooms at both Barry and Penarth Leisure Centres be approved.
(2) T H A T subject to the decision of Council, regarding the amendment to the Capital Programme in relation to resolution 4 below, delegated authority be granted to the Director of Environment and Housing in consultation with the Cabinet Member for Visible, Leisure and Regulatory Services, to prepare and issue tender documentation in order to procure the required works at the Leisure Centres.
(3) T H A T subject to the decision of Council, regarding the amendment to the Capital Programme in relation to resolution 4 below, delegated authority be granted to the Director of Environment and Housing in consultation with the Cabinet Member for Visible, Leisure and Regulatory Services to accept and tender to undertake the work and authorise the Head of Legal Services to execute a contract with the successful bidder.
(4) T H A T Cabinet request Council to agree an amendment to the Capital Programme of £1,912,000 to fund the Leisure Centre Improvement works, which will be funded from the Council's Building Fund.
(5) T H A T Cabinet authorises the use of article 14.14 of the Council's Constitution (urgent decision procedure) in respect to resolutions 1 to 3 above.
Reasons for decisions
(1) To obtain the necessary authority to progress the works.
(2-3) To assist the prompt progression of the works.
(4) To arrange the appropriate amendment to the Capital Programme required due to the value of the works.
(5) To meet the timescale for the Council meeting to be held on 28 September, 2016, in order that the amendment to the Capital Programme can be considered in a timely manner.