Agenda Item No 7

The Vale of Glamorgan Council


Scrutiny Committee (Housing and Public Protection): 9th March 2016


Report of the Director of Environment and Housing Services


Shared Regulatory Services - Business Plan 2016/17


Purpose of the Report

  1. To present the draft Shared Regulatory Services Business Plan for 2016/17 for consideration by Committee.


  1. That the Committee assesses the draft Business Plan.

Reasons for the Recommendations

  1. The business plan, once approved, will be the primary document against which the performance of the Shared Regulatory Service will be measured.


  1. Service Plans are the primary planning document of the Council and a key building block in its performance management framework, which aims to improve the approach to performance planning and monitoring.
  2. The Shared Regulatory Service is currently consulting widely on its proposed programmes of work for 2016/17 following a meeting of the Shared Regulatory services Committee on 4th February 2016. Following consultation, the Business Plan is scheduled to be considered and approved by the Shared Regulatory Services Joint Committee on 18th May 2016.

Relevant Issues and Options

  1. Appendix A to this report contains the Shared Regulatory Services Business Plan 2016/17. Key areas of note within the plan are:
  2. Section 3 of the plan identifies the aims and priorities for the coming year and, most importantly, how the service will support the aims of the partner Councils.
  3. Section 4 of the Plan illustrates how the service is performing and what has been achieved during the previous year and through the identified objective of, maximising the use of resources, informs areas for improvement in the coming year.
  4. Section 5 of the Plan affirms the outcomes and objectives for the shared service and identifies the challenges for the 2016/17 period. There is an emphasis on strengthening our use of benchmarking/comparative data as well as highlighting good practice. Most importantly, the Business Plan seeks to identify the outcome/impact of our work upon the customer/citizen.
  5. Sections 6 and 7 of the Plan details the workforce requirements and provides a breakdown of the expenditure over the next year; such expenditure being in line with the three year programme approved by cabinet and Council in 2014.
  6. Appendix 1 contains the Shared Service's action plan illustrating the programmes and activities that will be undertaken to support and promote the aims and objectives of the partner Councils. These activities are currently in draft form and are expected to vary, or be augmented, through the consultation process with stakeholders.
  7. Appendix 2 contains the service's performance measures. The appendix is currently incomplete as end of year data for 2015/16 is not yet available at the time of reporting to the Committee. Following a review by officers, performance measures for 2016/17 onwards will be presented to the Shared Regulatory Service Joint Committee and to the relevant scrutiny committees for monitoring through 2016/17. .
  8. Appendix 3 contains the risk register. The register is linked to the challenges identified in Section 5 and contains the mitigating measures in place to ensure the successful development of the Shared Regulatory Service.

Resource Implications (Financial and Employment)

  1. Budget levels have been taken into consideration when drafting the Business Plan.

Sustainability and Climate Change Implications

  1. Sustainability and climate change implications have been taken into consideration when drafting the Business Plan.

Legal Implications (to Include Human Rights Implications)

  1. The Council has a duty to improve under the Local Government Act (Wales) Measure 2009.

Crime and Disorder Implications

  1. Crime and disorder implications have been taken into consideration when drafting the Business Plan.

Equal Opportunities Implications (to include Welsh Language issues)

  1. Equalities issues have been taken into consideration when drafting the Business Plan.

Corporate/Service Objectives

  1. The report outlines the actions undertaken to implement the Shared Regulatory Service.

Policy Framework and Budget

  1. This report is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Consultation has been undertaken with all members from the Shared Regulatory Services and they are all in support of the Business Plan.

Relevant Scrutiny Committee

  1. Housing and Public Protection.

Background Papers

Draft Shared Regulatory Services Business Plan 2016/17.

Contact Officer

Dave Holland, Head of Regulatory Services

Officers Consulted

Reuben Bergman - Head of Human Resources

Carolyn Michael - Operational Manager - Accountancy

Committee Reports

Responsible Officer:

Miles Punter - Director of Environment and Housing Services