Agenda Item No.

The Vale of Glamorgan Council


Scrutiny Committee (Social Care and Health): 17th June


Report of the Director of Social Services


Extra Care Housing 


Purpose of the Report

1.             To update the progress made in the development of Extra Care Housing in the Vale of Glamorgan.


1.             That Scrutiny Committee notes the current position with regard to Extra Care in the Vale of Glamorgan.

Reasons for the Recommendations

1          To ensure effective scrutiny of a key function undertaken by the Council.


2.             Extra Care Housing is the term used to describe purpose-built housing which includes access to flexible support and personal care, including waking night support.  This form of accommodation is a popular choice among people living in such schemes for a range of reasons including :

  • the increased capacity for maintaining independence within a home which is their own;
  • the comprehensive on-site support;
  • greater opportunities for social interaction; and
  • a physical environment which is specifically designed to meet the needs of older people. 

3.             To support local authorities in developing this type of provision, the Welsh Government made funding available via the Social Housing Grant.  Hafod Care Association is the preferred provider to work with the Vale of Glamorgan Council in developing this Extra Care Scheme.  This scheme is developing a 40 bed Extra Care Scheme in Barry in which the units would be for rent.

4.             The development is on the former Theatre Royal site.  Work on the site in the centre of Barry started in May 2012 and the facility was scheduled for completion in April 2014.  To date, the following works have been completed:

  • setting up and securing the site ;
  • demolition of the existing property ;
  • foundations to the new structure; and
  • drainage works.

Relevant Issues and Options

5.             There has been some delay in the scheme due to some initial problems when the contractor went on site and then the weather conditions at the start of this calendar year. As a result the completion date for the building works is now May 2014.

6.             The building has progressed markedly in the past two months and should be waterproof soon.  This will enable the contractor to progress, regardless of the weather conditions.  

7.             Regular meetings are now taking place with Hendre, the development arm of Hafod, concerning issues within the project such as ;

  • The use of colour within the design to support people with sight impairment ; and
  • Not fitting two of the kitchens to enable specially adapted kitchens to be fitted if required to meet particular needs of a small number of tenants.

8.             An officer working group is now meeting monthly to plan this new service.  The work streams being monitored are ;

  • Housing related support – Supporting People ;
  • Social care requirements ;
  • Nomination rights for the accommodation ; and
  • Housing Benefits.

9.             By the time the scheme is completed two tenders will have been let, namely ;

  • A Supporting People tender to ensure that tenant related support and advice is available to support tenants prior to their move and once they are in the property ; and
  • A domiciliary care contract to provide the social care support and care to the new tenants.

10.        A risk log for the development has been developed and is attached at Appendix A for information.  The key risks at the current time are insufficient officer time to complete the work and the development of a robust void management procedure to ensure the Council does not incur any additional costs due to voids in the scheme.

11.        Within the planning consent, a sum of £75,000 has been earmarked for the provision of public art.  Hendre has appointed a consultant to work with them in this element of the scheme.  An artist has been appointed to deliver the glass work within the building and she made a presentation in May to the Housing sub group of the 50+ Forum, which was attended by the Cabinet.  Further work is to be done on community art and contact will be made with appropriate stakeholders to complete this element of the scheme.

Resource Implications (Financial and Employment)

12.        The Social Housing Grant from the Welsh Government is providing 58% of the capital funding required with the remaining 42% being funded by Hafod Care Association through its existing borrowing arrangements.

13.        The development will provide 40 units for rent.  The accommodation charges will be funded from rental and service charge income.  Care services will be provided and coordinated through community care budgets.  It is anticipated that the cost of these packages will be less that the alternative support offered currently through residential care packages.

Sustainability and Climate Change Implications

14.        There are no sustainability implications as a direct result of this report.

Legal Implications (to include Human Rights Implications)

15.        There are no legal implications as a direct result of this report.

Crime and Disorder Implications

16.        There are no crime and disorder implications as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language)

17.        There are no Equal Opportunity implications as a direct result of this report.

Corporate / Service Objectives

18.        This development meets the Corporate objective “to make the Vale a safe, healthy and enjoyable place in which individuals can live their lives to the full. “

Policy Framework and Budget

19.        This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

20.        There are no consultation implications as a direct result of this report.

Relevant Scrutiny Committee

21.        Social Care and Health.

Background Papers



Contact Officer

Cays Lord, Head of Service


Officers Consulted

Corporate Management Team


Responsible Officer:

Philip Evans, Director of Social Services