Agenda Item No. 6


The Vale of Glamorgan Council


Scrutiny Committee (Social Care and Health): 7th October, 2013


Report of the Director of Social Services


Revenue and Capital Monitoring for the Period 1st April 2013 to 31st August 2013


Purpose of the Report

1.             To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April 2013 to 31st August 2013 regarding those revenue and capital budgets which form this Committee’s remit.

2.             To update Scrutiny Committee on the progress made in delivering the Social Services Budget Programme.


It is recommended that:-


1.             The position with regard to the 2013/14 revenue and capital monitoring is noted.

2.             The progress made on the Social Services Budget Programme is noted.

Reasons for the Recommendations

1.             That Members are aware of the position with regard to the 2013/14 revenue and capital monitoring relevant to this Scrutiny Committee.  

2.             That Members are aware of the progress made to date on the Social Services Budget Programme. 


3.             Council on the 6th March 2013 (minute no 943 and 942 respectively) approved the Revenue and Capital Budgets for 2013/14.  Reports monitoring expenditure are brought to this Committee on a regular basis.

4.             As part of the Final Revenue Budget Proposals for 2013/14, Council on 6th March 2013 approved the savings targets for 2013/14 onwards.  These savings will represent the minimum targets expected to be met by services.  In setting the Social Services budget for 2013/14, the use of £2.241m from the Social Services Fund was also approved.

Relevant Issues and Options


5.             The Revenue Budget and projected outturn for 2013/14 are shown in Appendix 1.

6.             The current forecast for Social Services is an overspend at year end of £876k. This is after deducting savings identified for the year of £2.04m.

7.             Children and Young People's Services - The major issue is the need to manage continued pressure on the children’s placements budget.  The current projected outturn for the jointly funded Residential Placements budget for Looked After Children is an overspend of £353k.  This is an increase of £121k from July's position, mainly due to one young person moving into a residential placement due to an adoption breakdown.  It is currently anticipated that this level of overspend can be offset by underspends elsewhere within Children's Services; therefore, a breakeven position is anticipated.

8.             Adult Services - The major issue is the continuing pressure on Community Care Packages, the Division's most volatile budget and the one most dependent upon levels of service demand which are not within the Council's direct control.  At present, the projected year end position is an overspend of £1.635m but this is after the reduction in budget to accommodate the savings target for the year of £685k.  A decision on the allocation of additional funding identified by Welsh Government for the First Steps initiative, which resulted in the introduction of the £50 cap for non residential services, has not yet been received, however, any grant received will reduce this overspend.  Actions are being taken to review all processes and to address this shortfall.  There are potential underspends elsewhere in Adult Services of around £466k which could be used to offset this position, resulting in an overall projected overspend at year end of £1,169k.

9.             Areas of savings have been identified this year which are £293k over the required target.  This can be used to offset the overspend on Adult Services, resulting in a projected overspend for Social Services at year end of £876k.

10.        Corporate Resources Scrutiny Committee on 10th September 2013 requested a report on the current financial position and the steps which can be taken to mitigate further expenditure.  Work is currently being undertaken to prepare this report and the final version will be brought to this Committee once complete.


11.        Appendix 2 details financial progress on the Capital Programme as at 31st August 2013.

12.        Appendix 3 provides non-financial information on all capital construction schemes.

13.        For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this has to be taken to the earliest available Cabinet.

Social Services Budget Programme Update

14.        On 2nd September 2013, Scrutiny Committee received a progress update report on the Programme.

15.        The Directorate is currently required to find savings totalling £6.0m by the end of 2016/17.  Savings totalling £6.189m have currently been identified.  The surplus will be used to mitigate any additional savings to be found in future years.

16.        The following table shows the approved savings targets and the savings identified by year.  It includes the £403,000 identified in 2012/13 in excess of the saving target for that year.


Savings Required


Savings Identified


In Year Surplus/ (Shortfall)


Cumulative Surplus/   (Shortfall)


Additional 2012/13 savings































17.        Appendix 4 details the latest progress for each project currently identified.  The Adult Services Care Package Budget Reduction is currently not being achieved as detailed above.

18.        The Social Services Directorate is committed to achieving a balanced budget.  The corporate programme board and project teams overseeing the plan will continue to develop it further and ensure delivery and progress.  Progress updates will be reported as part of the overall financial monitoring report for the Directorate.

Resource Implications (Financial and Employment)

19.        As detailed in the body of the report.  Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

20.        There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

21.        There are no legal implications.

Crime and Disorder Implications

22.        There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

23.        There are no equal opportunity implications.

Corporate/Service Objectives

24.        Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

25.        The report is in accordance with the Policy Framework and Budget.

Consultation (including Ward Member Consultation)

26.        The appropriate Chief Officer has been consulted.  This report does not require Ward Member consultation.

Background Papers



Contact Officer

Carolyn Michael (Senior Group Accountant) (01446 709778)

Officers Consulted

Director of Social Services

Operational Manager - Legal Services

Responsible Officer

Phil Evans, Director of Social Services