Agenda Item No 7


The Vale of Glamorgan Council


Scrutiny Committee (Social Care and Health):13th January, 2014


Report of the Director of Social Services


Extra Care Housing


Purpose of the Report

1.         To update Scrutiny Committee on the progress made in developing Extra Care Housing in the Vale of Glamorgan.


1.         That Scrutiny Committee notes the current position with regard to Extra Care in the Vale of Glamorgan.

Reason for the Recommendation

1.         To ensure effective scrutiny of a key function undertaken by the Council.


2.         Extra Care Housing is the term used to describe purpose-built housing which includes access to flexible support and personal care, including waking night support.  This form of accommodation is a popular choice among people living in such schemes for a range of reasons including:

  • the increased capacity for maintaining independence within a home which is their own;
  • the availability of comprehensive on-site support;
  • greater opportunities for social interaction; and
  • a physical environment which is specifically designed to meet the needs of older people.

3.         The first Extra Care facility in Barry is being built in the centre of the town and work started in May 2012.  The facility was scheduled for completion in April 2014.

Relevant Issues and Options

4.         The scheme has been delayed because the building contractor had a change in share ownership and some aspects of the contract were renegotiated.  The site is now fully operational again and the revised completion date for building works is June 2014.  Regular meetings continue to take place with Hendre, the development arm of Hafod, to monitor the building works.  The first tenants will be able to move into their new accommodation from the middle of July 2014.

5.         Work on the building has progressed significantly in recent months and it is now waterproof.  This will enable the contractor to progress, regardless of the weather conditions.  A 'Topping Out' ceremony took place on 8th November 2013 to mark this important milestone.  It was attended by members of the Cabinet, the Chair of this committee and representatives from the Vale 50+ Forum.

6.         An officer working group is meeting monthly to plan this new service.  The work streams are:

  • Housing related support – Supporting People;
  • Social care requirements;
  • Nomination rights for the accommodation; and
  • Housing Benefits.

7.         By the time the building work is completed, the Council must complete the tendering  process for two contracts, namely:

  • a Supporting People contract to ensure that tenant related support and advice is available for tenants prior to their move and once they are in the property ; and
  • a domiciliary care contract to provide the social care support and care to the new tenants.

8.         A risk log for the scheme has been developed and it is attached at Appendix A.  The key risks at the current time are insufficient officer time to complete the work and the development of a robust void management procedure to ensure that the Council does not incur significant additional costs because properties are vacant.

9.         Within the planning consent, a sum of £75,000 has been earmarked for the provision of public art.  Hendre appointed a consultant to work with them on this element of the scheme.  The final design was the subject of a number of meetings with the 50+ Forum and this has now been agreed.

Resource Implications (Financial and Employment)

10.      The Social Housing Grant from the Welsh Government is providing 58% of the capital funding required with the remaining 42% being funded by Hafod Care Association through its existing borrowing arrangements.

11.      The development will provide 40 units for rent.  The accommodation charges will be funded from rental and service charge income.  Care services will be provided and coordinated through community care budgets.  It is anticipated that the cost of these packages will be less that the alternative support offered currently through residential care packages.

12.      The Budget Programme for Social Services includes a saving to be made against this Scheme during 2014/2015 of £75,000.

Sustainability and Climate Change Implications

13.      The building has been designed to be energy efficient and sustainable materials are being used as appropriate, The scheme is a no parking scheme, encouraging the use of the public transport

Legal Implications (to Include Human Rights Implications)

14.      There are no legal implications as a direct result of this report.

Crime and Disorder Implications

15.      There are no crime and disorder implications as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

16.      The scheme will provide purpose built accommodation for individuals aged 55 and over in the Vale.

Corporate/Service Objectives

17.      Extra Care supports the following Corporate Objectives:

  • Service Outcome 2:  People eligible for Social Services in the Vale of Glamorgan are able to choose from a range of high quality services, helping them to maximise their independence whilst keeping them safe.
  • Objective 3:  To provide services which meet assessed individual needs.
  • Service Outcome 3:  The Vale of Glamorgan Council achieves good outcomes for service users and carers through its arrangements to protect vulnerable people and success in promoting independence and social inclusion.
  • Objective 5:  To ensure that people are helped to achieve the best possible outcome for them, maximising their independence, developing their abilities and overcoming barriers to social inclusion.

Policy Framework and Budget

18.      This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

19.      The Vale 50+ Forum has been consulted at various stages of this development.

Relevant Scrutiny Committee

20.      Social Care and Health.

Background Papers



Contact Officer

Cays Lord, Head of Service


Officers Consulted

Corporate Management Team


Responsible Officer:

Philip Evans, Director of Social Services