Agenda Item No. 7


The Vale of Glamorgan Council


Scrutiny Committee (Social Care and Health): 14th July, 2014


Report of the Director of Social Services


Revenue and Capital Monitoring for the period 1st April 2014 to 31st May 2014


Purpose of the Report

1.         To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April to 31st May 2014 regarding those revenue and capital budgets which form this Committee’s remit.

2.         To update Scrutiny Committee on the progress made in delivering the Social Services Budget Programme.


It is recommended that:-


1.         The position with regard to the 2014/15 revenue and capital monitoring is noted.

2.         The progress made in delivering the Social Services Budget Programme is noted and be referred to Cabinet for information.

Reasons for the Recommendations

1.         That Members are aware of the position with regard to the 2014/15 revenue and capital monitoring relevant to this Scrutiny Committee.  

2.         That Members are aware of the progress made to date on the Social Services Budget Programme. 


3.         On 5th March 2014, Council approved the Revenue and Capital Budgets for 2014/15 (minute nos. 884 and 883 respectively).  Reports monitoring expenditure are brought to this Committee on a regular basis.

4.         In setting the Social Services budget for 2014/15, the use of £2.199m from the Social Services Fund was also approved.

Relevant Issues and Options



5.         As it remains early in the financial year, the current forecast for Social Services is a balanced budget.  In addition to increased demand for services, there is pressure on the Directorate to achieve its savings targets for 2014/15 onwards.

6.         A table and graph setting out the variance between profiled budget and actual expenditure to date and the projected position at year end are attached at Appendix 1.  The Appendix also includes a graph showing the trend in Adult Services expenditure to budget for the year to date.

7.         Children and Young People's Services - The major issue concerning this service is the continued pressure on the children’s placements budget.  Any increase in the number of children becoming looked after by the Council over the year could have a significant impact on the service.  The Joint Budget for Residential Placements for Looked After Children is set this year at £3.335m.  Currently the projected outturn is for a balanced budget.

8.         Adult Services - The major issue concerning this service is the continued pressure on the Community Care Packages budget.  This budget is extremely volatile and can be adversely affected by outside influences.  While the budget is currently showing a breakeven position, there will be great pressure on this budget throughout the coming year and Committee will be advised of any change in this position.  The annual deferred income budget for 2014/15 has been set at £725k and £107k has been received as at 31st May 2014, which is slightly behind the current budget profile of £121k.

9.         The Social Services Directorate is committed to achieving a balanced budget in 2014/15 while delivering the approved savings.


10.      Appendix 2 details financial progress on the Capital Programme as at 31st May 2014.

11.      The monitoring report shows that actual expenditure for the month of May 2014 is matched by a similar figure in the 'profile to date' column, thereby showing no variances.  Profiled expenditure has been requested from Project Managers and will be updated in the next report.

12.      Members should be aware that Appendix 2 does not include requests for unspent committed expenditure to be slipped from 2013/14 into 2014/15.  A request for this slippage will be included in the Closing Down report presented to a future Cabinet meeting.

13.      For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Social Services Budget Programme Update 

14.      On 5th March 2014, Council also approved the savings targets for 2014/15 and the initial savings targets for 2015/16 and 2016/17.  Due to the pressures on the community care package budget, it was approved that £125k of the 2014/15 saving be deferred until 2015/16 and a further £300k deferred from 2015/16 to 2016/17.

15.      The Directorate is currently required to find savings totalling £3.97m by the end of 2016/17.  The surplus shown is as a result of the foster carer recruitment project and can be used to mitigate any additional savings to be found in future years.

16.      The following table shows the approved savings targets and the savings identified by year.  It includes the £293,000 identified in 2012/13 in excess of the saving target for that year.



Savings Required


Savings Identified


In Year Surplus/ (Shortfall)


Cumulative Surplus/   (Shortfall)


Previously Identified Savings


























17.      Appendix 3 details the latest progress for each savings project currently identified. 

18.      The Social Services Directorate is committed to achieving a balanced budget.  The corporate budget programme board for social services and project teams overseeing the plan will continue to develop it further and ensure delivery and progress.  Progress updates will be reported as part of the overall financial monitoring report for the Directorate.

Resource Implications (Financial and Employment)

19.      As detailed in the body of the report.  Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

20.      There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

21.      There are no legal implications.

Crime and Disorder Implications

22.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

23.      There are no equal opportunity implications.

Corporate/Service Objectives

24.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and, in particular, allows services to better manage their resources.

Policy Framework and Budget

25.      The report is in accordance with the Policy Framework and Budget.

Consultation (including Ward Member Consultation)

26.      The appropriate Chief Officer has been consulted.  This report does not require Ward Member consultation.

Background Papers



Contact Officer

Carolyn Michael (Operational Manager - Accountancy) (01446 709778)


Officers Consulted

Director of Social Services


Responsible Officer

Phil Evans, Director of Social Services