Agenda Item No. 6


The Vale of Glamorgan Council


Scrutiny Committee (Social Care and Health): 2nd February 2015


Report of the Director of Social Services


Revenue and Capital Monitoring for the period 1st April 2014 to 31st December 2014


Purpose of the Report

1.         To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April to 31st December 2014 regarding those revenue and capital budgets which form this Committee’s remit.

2.         To update Scrutiny Committee on the progress made in delivering the Social Services Budget Programme.


It is recommended that:-


1.         The position with regard to the 2014/15 revenue and capital monitoring is noted.

2.         The progress made in delivering the Social Services Budget Programme is noted and be referred to Cabinet for information.

Reasons for the Recommendations

1.         That members are aware of the position with regard to the 2014/15 revenue and capital monitoring relevant to this scrutiny committee.  

2.         That members are aware of the progress made to date on the Social Services Budget Programme. 


3.         Cabinet on the 17th November 2014 (minute no C2533 and C2534 respectively) approved the amended Revenue and Capital Budgets for 2014/15.  Reports monitoring expenditure are brought to this committee on a regular basis.

4.         In setting the Social Services budget for 2014/15, the use of £2.199m from the Social Services Fund was also approved.

Relevant Issues and Options



5.         The current year end forecast for the Social Services budget is an overspend of £100k.  

6.         A table and graph setting out the variance between profiled budget and actual expenditure to date and the projected position at year end are attached at Appendix 1

7.         Children and Young People's Services - This service is currently anticipated to outturn £500k (3.5%) under the Children's Services budget at year end.  The major issue concerning this service continues to be the pressure on the children’s placements budget.  However, it is currently projected that the Joint Budget for Residential Placements for Looked After Children could outturn with a £100k underspend at year end.  Work has been ongoing to ensure that children are placed in the most appropriate and cost effective placements, however, it should be noted that due to the high cost of such placements, the outturn  position could fluctuate.  There are potential underspends elsewhere in Children's Services relating to team budgets of £86k, £50k relating to administrative staff, £50k on legal expenses, £60k due to additional adoption income and £154k on alternative means of provision and accommodation costs required for the current cohort of children. 

8.         Adult Services - This service is currently anticipated to outturn £600k (1.6%) over the Adult Services budget at year end.  This is due to a projected overspend of £800k (3.4%) against the Community Care Packages budget.  This is as a result of increased demand for services, particularly for frail older clients.  While the overspend this year has reduced, pressure on this budget will continue into the next financial year as the full year effect of current packages results in a predicted increase in expenditure of around £1m. The service will strive to manage demand, which will be supported by the reorganisation of the Care Management Team and the implementation of changes as a result of the Intermediate Care Fund (ICF) and Regional Care Fund (RCF) schemes.  The annual deferred income budget for 2014/15 has been set at £725k.  At 31st December 2014 income received to date is on target, however, there are houses that are sold subject to contract, but the anticipated income is not high and therefore the year end projection has been maintained at a £100k under-recovery.  This position is included as part of the projected overspend on the Community Care packages budget.  There are potential underspends elsewhere in Adults Services of around £200k which could be used to offset this position.  These areas are £125k on staffing, £26k on transport, £29k on premises and £20k on supplies and services. 

9.         The ICF grant is only available in 2014/15, however, a cost pressure has been submitted for consideration as part of the 2015/16 budget process to allow for a transitional period for schemes to be evaluated.  The RCF grant has been approved for 2015/16, however, the amount available is 46% less than previously indicated by Welsh Government.  The funding covers 5 schemes across the collaborative region of Cardiff and the Vale.  The proposal for the revised allocation to schemes has been submitted to Welsh Government for consideration.  The allocation of grant to schemes, has been based on priorities and the availability of other funding sources and therefore the reduction has not been consistently applied across all schemes. 

10.      The Social Services Directorate is committed to achieving a balanced budget in 2014/15 while delivering the approved savings.


11.      Appendix 2 details financial progress on the Capital Programme as at 31st December 2014.

12.      Hen Goleg Boiler Replacement - The costs of this scheme have increased by £14k due to additional work required as a result of leaks identified during works on site.  This additional spend will be funded from a revenue contribution to the scheme.

13.      Hen Goleg Clock Tower – The start date for works is dependent on receipt of Listed Building Consent.  The application should be received by CADW during February, with a decision being anticipated within 12 weeks.  The works therefore will not start on site until the next financial year.  It is therefore requested that £98k is carried forward into 2015/16.

14.      For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

15.      Appendix 3 provides non-financial information on capital construction schemes.  

Social Services Budget Programme Update 

16.      On 5th March 2014, Council approved the savings targets for 2014/15 and the initial savings targets for 2015/16 and 2016/17.   

17.      As part of the Medium Term Financial Plan, approved by Cabinet on 11th August 2014, it was agreed that the service remodelling savings, included in 2015/16 and 2016/17 will be re-phased and are now set as £320k in 2017/18, £320k in 2018/19 and £330k in 2019/20.

18.      The Directorate is currently required to find savings totalling £3.97m by the end of 2019/20.  The surplus shown is as a result of the foster carer recruitment project and can be used to mitigate any additional savings to be found in future years.

19.      The following table shows the approved savings targets and the savings identified by year.  It includes the £293,000 identified in 2012/13 in excess of the saving target for that year.


Savings Required


Savings Identified


In Year Surplus/ (Shortfall)


Cumulative Surplus/   (Shortfall)


Previously Identified Savings









































20.      Appendix 4 provides further detail on the progress for each savings project.

21.      A report was presented to Cabinet on 26th January 2015 regarding the Council's Reshaping Services change programme. The report acknowledged that the Social Services Directorate already has two major initiatives underway - the Collaborative Working Programme and the Budget Programme.  These programmes already contain projects which are progressing the opportunities identified as part of Reshaping Services Programme and savings targets are already included in the Budget Programme.

22.      The Social Services Directorate is committed to achieving a balanced budget.  The corporate budget programme board for social services and project teams overseeing the plan will continue to develop it further and ensure delivery and progress.  Progress updates will be reported as part of the overall financial monitoring report for the Directorate.

Resource Implications (Financial and Employment)

23.      As detailed in the body of the report.  Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

24.      There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

25.      There are no legal implications.

Crime and Disorder Implications

26.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

27.      There are no equal opportunity implications.

Corporate/Service Objectives

28.      Effective monitoring assists in the provision of accurate and timely information to officers and members and, in particular, allows services to better manage their resources.

Policy Framework and Budget

29.      The report is in accordance with the Policy Framework and Budget.

Consultation (including Ward Member Consultation)

30.      The appropriate Chief Officer has been consulted.  This report does not require Ward Member consultation.

Background Papers



Contact Officer

Carolyn Michael

Operational Manager - Accountancy (01446-709778)


Officers Consulted

Director of Social Services


Responsible Officer

Phil Evans, Director of Social Services