Agenda Item No.


The Vale of Glamorgan Council


Voluntary Sector Joint Liaison Committee: 23rd September 2014


Report of the Voluntary Sector


Vale Volunteer Bureau (VVB) Annual Review 2013-14


Purpose of the Report

1.         To present to the Committee the achievements of the Vale Volunteer Bureau Annual Review from April 2013-March 2014.



That the Committee receive the report for information.


Reason for the Recommendation

As required by terms of the VOGC & VVB Deed of Grant.



2.         The VVB provides a one-stop resource for information, advice and guidance on all aspects of volunteering for both volunteers and recruiting organisations. Our aim is to link the skills, experiences, time and enthusiasm of local people looking to volunteer with organisations seeking to develop their services.


3.         The VVB operates from shop fronted premises on Holton Road, Barry and Boverton Road, Llantwit Major. At both these locations recruiting organisations and members of the public can drop in and obtain information, advice and guidance from staff on all aspects of volunteering.


4.         In 2012 the VVB changed its structure to become a charitable company limited by guarantee, and is managed by a Board of Trustees. During this reporting period the VVB employed a total of 6 members of staff (4 from core and 2 project staff). Our work is further supported by 6 volunteers.


5.         The organisation works within the national core services framework which is based on the Welsh Governments Partnership Agreement. In 2009 the VVB were awarded with Investing in Volunteers which is the UK quality standard for all organisations that involve volunteers in their work. This was renewed in 2013.


6.         An audit of voluntary activity was firstly undertaken by the Vale Volunteer Bureau in 2000 where the monetary value of volunteering was calculated to be £8,207,136. During 2013/14 a figure of £46,470,000 was calculated as the monetary value of voluntary activity in the Vale of Glamorgan.


7.         Within each Unitary Authority area in Wales there is a volunteer bureau service which is provided by County Voluntary Councils or Independent Volunteer Bureau.


Relevant Issues and Options

8.         Through the Volunteering Wales website staff responded to 1,086 enquires from potential volunteers. A total of 667 potential volunteers were interviewed by staff of which 359 were placed. We recruit for 218 organisations who have a wide range of volunteering opportunities available to potential volunteers.


9.         This year we received additional project funding from the Vale of Glamorgan Council’s Voluntary Action Scheme to run a supported volunteering project. This project supports unemployed and/or economically inactive people aged (25+) who reside in the Vale of Glamorgan to identify suitable volunteering placements that meet their requirements. Volunteers will also have an opportunity to gain an Agored Cymru accreditation in Volunteering and Community Participation.


10.       During this financial year we were able with funding from GwirVol and BIG Lottery grant to be able to continue on a full time basis the work that we do with young people. In order to further promote volunteering to young people we run a youth led grants panel called “Dish out Dosh.” This group of young people were recruited and trained to administer a grant of £10,000.  A total of six youth led projects all based in the Vale of Glamorgan were funded. These Included:

  • Wick Junior Youth Club 
  • Studio 41 Band Night
  • Cadoxton Youth Project
  • Amelia Trust Farm
  • Penarth & District Scouts
  • Major Music
  • Barry Air Training Corps

11.       The VVB is the local co-ordinating partner for the Millennium Volunteering Programme (MVP) that recognises the achievements of young people aged 14-25. During this year, 118 young people registered onto this programme with 49 certificates for 50 hours, 37 certificates for 100 hours and 16 certificates for 200 hours volunteering issued. In addition to the MVP we are also able to offer young people further recognition of their volunteering via the Agored Cymru accreditation in Volunteering and Community Involvement. This is offered at level 1-3 and is funded through the BIG and the 14-19 annual development plan. A total of 27 learners achieved their accreditation in 2013/14.


12.       On our website there is an array of information for both volunteers and recruiting organisations. Potential volunteers can have access to information on volunteering opportunities 24/7, register online, note when the next outreach session is taking place, register as a Millennium Volunteer and see what the latest top 10 volunteering opportunities are. There is also a specific section on young people and volunteering.  


13.       For recruiting organisations there are downloadable newsletters, information on how to apply for funding from the Dish out Dosh Grants Panel and the Millennium Volunteering Programme, help and support on how to gain Investors in Volunteering status as well as a wealth of advice from the free information sheets.


14.       We have increased our presence in the wider Vale and now have shop fronted premises in Llantwit Major. This was an initial 3 month pilot and was launched as part of volunteer’s week. Due to the demand for our service and an additional grant we were able to secure the premises until the end of the financial year. Another success of outreach has been the continuation of our work with Penarth JCP. To ensure diversity when recruiting volunteers we have targeted those who were retired or approaching retirement by linking in with the Vale 50+ Strategic Forum as well as holding regular presentations for Cardiff and Vale Pre-Retirement Society. There has also been a focus on encouraging those who have experienced mental health issues to engage in volunteering where we are now able to offer support through the supported volunteering project.


15.       Our volunteers are an essential part of our organisation, and they support us by complementing the role of paid staff and bringing added value and expertise to the organisation. In doing this we ensure they have quality opportunities where the volunteers are able to utilise existing and develop new skills as well as have personal development opportunities.


16.       As part of the other celebrations for Volunteers Weeks we had the annual appreciate event on Kings Square with a range of free activities for all the family. This event was well supported by Third Sector Organisations and volunteers giving their time and skills to make the event a huge success.


Resource Implications (Financial and Employment)

17.       The VVB has negotiated with the Vale of Glamorgan Council a three year deed of grant with a 7% cut that will come to an end in March 2015.


Legal Implications (to include Human Rights Implications)

18.       There are no legal implications arising from this report.


Crime and Disorder Implications

19.       Through working with organisations and volunteers the VVB contributes to reducing crime and disorder.


Equal Opportunities Implications (to include Welsh Language Issues)

20.       The VVB policies, procedures and working practices underpin the work of the organisation and its commitment to equal opportunities.


Corporate/Service Objectives

21.       The work of the VVB contributes to the Council’s priorities for Community Strategy.


Policy Framework and Budget

22.       N/A


Consultation (including Ward Members Consultation)

23.       N/A


Relevant Scrutiny Committee

24.       All Scrutiny Committees.


Background Papers

Vale Volunteer Bureau Annual Review 2013-2014 – Appendix 1


Contact Officer

Alison Steere, Director, Vale Volunteer Bureau.


Officers Consulted



Responsible Officer:

Alison Steere, Director, Vale Volunteer Bureau.