Agenda Item No. 6


The Vale of Glamorgan Council


Voluntary Sector Joint Liaison Committee: 8th  February 2017


Report of the Managing Director


Voluntary Sector Compact


Purpose of the Report

  1. To provide the Committee with an opportunity to consider the draft updated Voluntary Sector Compact.


  1. That the Committee note the content of this report.
  2. That the Committee consider the content of the revised Compact and associated annual work plan.
  3. That the Committee consider the proposals relating to changes in the membership and terms of reference for the Committee (paragraphs nine and ten below) and refers these to Cabinet for consideration prior to consideration by Full Council at the Annual General Meeting.
  4. That the Committee refers this report and the Compact (with associated annual work plan) to Cabinet for their consideration and approval.

Reasons for the Recommendations

  1. To provide the Committee with an update on the work underway in relation to the Voluntary Sector Compact.
  2. To enable the views of the Committee to be incorporated into the Compact.

3&4 To enable Cabinet to consider and approve the revised Compact and terms of reference for the Committee and to refer the terms of reference to Full Council for consideration.


  1. It has been good practice for a number of years for Councils (and other partners) to have established mechanisms for working with the voluntary sector in their areas. Since 2008, the Council has had in place a formal Compact with the Voluntary Sector in the Vale of Glamorgan which sets out the shared vision and values for joint working. The Compact also sets out the expectations of the partners and the various activities that will be pursued to further these expectations.
  2. The 2008 Compact (and subsequent revisions) was compiled at a time when joint working in this area was emerging as a valuable contribution to delivering services and well-being for residents. However, since that time, joint working has become more wide-ranging and embedded in the work of all organisations. The environment within which partners are operating and the needs of residents have also changed markedly, with significant reductions in funding and changes in demands for services. As such, the opportunity to refresh the Compact has been taken to enable it to effectively frame a renewed set of expectations and activities for the coming years.
  3. This report sets out the proposed revised Compact and associated work plan for the Committee to consider. As a result of the proposed revisions, the report also proposes changes to the terms of reference of this Committee to align the membership with the Compact's commitments.

Relevant Issues and Options

  1. The original compact was between the Voluntary Sector (Vale Centre for Voluntary Services), Vale of Glamorgan Council, Vale of Glamorgan Local Health Board and Cardiff and the Vale NHS Trust. Since that time, changes to the structure of the Voluntary Sector (with the creation of the Glamorgan Voluntary Services organisation) and health organisations (with creation of the Cardiff and Vale University Health Board) have taken place.
  2. Joint working between all partners has increased and has also been increasingly formalised in recent years. These developments include the establishment of the Local Service Board, which has recently been replaced by the Public Services Board of which all partners are members. The Health Service has also established a compact between the Voluntary Sector and Health Board with associated governance arrangements. As such, it is proposed that the revised Compact (Appendix A) should now cover the relationship between the Voluntary Sector (GVS) and Vale of Glamorgan Council. It is intended that in doing so, the Compact can be more effectively focused on the work being undertaken by these two organisations as part of a wider series of increasing collaborative activity across the Vale of Glamorgan and regionally.
  3. The Compact has been revised maintaining much of the original version in relation to the aim, objectives and themes of joint working. Updates have been made to reflect the Council's new corporate vision, values and Well-Being Outcomes as well as the changes that have been made in the creation of Glamorgan Voluntary Services. References are also made to other areas of joint working, notably on the Council's transformational change programme, Reshaping Services. The Voluntary Sector is a valued partner in Reshaping Services, with representation on the Programme Board and involvement at project level. The updated version seeks to more closely align the objectives of the compact with its four themes of communication, consultation & participation, partnership working, funding & resources and volunteering. It is intended that this should provide a strong foundation upon which to track progress being made against the actions associated with each theme.
  4. The Compact is proposed to cover the period 2017-2021 and could be updated sooner should it be felt appropriate. An annual work plan is proposed to enable the Committee to set actions to be progressed each year. It is proposed that updates against each of the work plan actions would be provided to each meeting of the Committee. The proposed work plan for 2017/18 can be found in Appendix B.
  5. Due to the emergence of alternative governance arrangements with the Health Service (and the Public Services Board's increasing role), it is proposed that in order to maintain a link between the Committee and the work of the Compact, the terms of reference regarding membership should also be amended. The current composition of the Committee is ten elected members, eight representatives (one currently vacant) from the Voluntary Sector and two from the Health Service. It is proposed that the future membership of the Committee would be formed of eight elected Members of the Vale of Glamorgan Council and eight representatives of the Voluntary Sector (including one representative as nominated by the Community Liaison Committee from Town & Community Councils to provide a link between the work of the two Committees). From discussions with colleagues in the Health Service, the UHB is supportive of this proposal. Should the Committee consider it appropriate to invite representatives from the UHB (or other organisations) to attend future meetings, this would continue to be the case.
  6. All Council Committees will be re-appointed at the Annual General Meeting of the Full Council in May 2017. As such, it is proposed that following consideration by the Committee and Cabinet, the proposals regarding amendments to the terms of reference and membership of this Committee be referred for consideration at the Annual General Meeting. For reference, the current terms of reference for the Committee can be found in Appendix C. The revised terms of reference are included in the Compact (Appendix A) section v (page 12).

Resource Implications (Financial and Employment)

  1. There are no direct resource implications associated with this report. However, the Compact sets out commitments relating to funding and resource (both financial and employment in the form of volunteering) issues. The work plan for 2017/18 includes reference to actions to monitor funding arrangements and to develop proposals for a Stronger Communities Fun to support the work of the third sector, town and community councils and community groups in the Vale of Glamorgan.
  2. Any proposals with specific resource implications will be considered by Committee and the Council's Cabinet as appropriate.

Sustainability and Climate Change Implications

  1. The Compact is consistent with the principles of the Well-being of Future Generations (Wales) Act (2015). As noted below, the Compact and working between the Council and Voluntary Sector contributes to the achievement of the Council's Well-being Objectives which contribute to the achievement of the national Well-being Goals. The Act also sets out five ways of working that public bodies should follow in progressing their work towards the sustainable development principle. The Compact is an example of partnership working, promoting the integration and collaboration between organisations in the pursuit of well-being.

Legal Implications (to Include Human Rights Implications)

  1. Any proposals with specific resource implications will be considered by Committee and the Council's Cabinet as appropriate.

Crime and Disorder Implications

  1. The Compact sets out how by working together, the Voluntary Sector and Council can promote issues relating to the well-being of residents and this could include tackling causes of crime and disorder.

Equal Opportunities Implications (to include Welsh Language issues)

  1. The Compact between the Voluntary Sector and Council is a mechanism by which community working can be furthered with equalities being a major of influencer of activity in this area.

Corporate/Service Objectives

  1. The Compact contributes to the achievement of the Council's Corporate Plan and is consistent with the Council's vision, values and Well-Being Outcomes. Working with the voluntary sector is also an intrinsic part of the Reshaping Services programme for 2013-17 provides the overall set of objectives within which the change programme will happen. The Corporate Plan is currently being reviewed and the draft that will be consulted upon has taken into consideration the environment within which the Council is operating and includes specific references to the way in which Reshaping Services will support the Council in achieving its objectives in the future.

Policy Framework and Budget

  1. Adopting the Compact is a matter for executive decision by Cabinet. Changes to the terms of reference for the Committee is a matter for decision by Full Council.

Consultation (including Ward Member Consultation)

  1. At the October 2016 meeting of the Committee it was proposed that a working group of partners and Council Officers would meet to undertake the review of the Compact. This meeting took place in January 2017 and the output from which is reflected in the proposals contained in this report.

Relevant Scrutiny Committee

  1. Corporate Performance and Resources Scrutiny Committee.

Background Papers


Contact Officer

Huw Isaac, Head of Performance and Development

Officers Consulted

Managing Director

Head of Legal Services

Head of Human Resources

Head of Finance

Operational Manager, Policy and Performance

Operational Manager, Democratic Services

Responsible Officer:

Rob Thomas, Managing Director