Agenda Item No. 9

 

The Vale of Glamorgan Council

 

Cabinet Meeting:  18 June 2018

 

Report of the Cabinet Member for Learning and Culture

 

Education Asset Renewal Building Programme 2018/19

 

Purpose of the Report

  1. To gain Cabinet approval for schemes to be funded from the Council's 2018/19 Education Asset Renewal capital programme.

Recommendations

  1. That Cabinet approve the allocation of funding from the Schools Asset Renewal budget to the proposed schemes listed in Appendix A.
  2. That the Council be authorised to tender the various works required and that the Head of Legal Services be authorised to execute the resulting contract documentation.

Reasons for the Recommendations

  1. To allocate the 2018/19 Education Asset Renewal budget and enable procurement to commence.
  2. To enable the procurement of the necessary works and to enable execution of the requisite contracts if required in line with the Council's Contract Procedure Rules.

Background

  1. Council on 28 February 2018, minute number C745, approved the 2018/19 Capital Programme. £965k was approved for Education Asset Renewal works; subsequently Cabinet approved the allocation of £100k to support the conversion of respite accommodation to classrooms at Ysgol Y Deri. The sum of £865k remains to be allocated within the Education asset renewal programme. In addition a further £50k budget has been allocated as a contingency.

Relevant Issues and Options

  1. It is necessary to draw up a programme of schemes to be funded from the Education Asset Renewal budget. A prioritised list of schemes has been developed by the Property Section in consultation with the Learning and Skills Directorate, by adopting the following criteria and processes:
  • Extracting from completed property condition surveys, works that have been identified as high priority.
  • Utilising the existing backlog list of prioritised schemes which has been reviewed and updated throughout the year.
  1. The proposed programme is shown in Appendix A, attached to this report.

Resource Implications (Financial and Employment)

  1. The 2018/19 Education Asset Renewal schemes are funded from General Capital Funding.

Sustainability and Climate Change Implications

  1. All capital programme projects are carried out to meet current Building Regulations and good practice and will, wherever possible, reduce the energy use and CO2 emissions from schools.

Legal Implications (to Include Human Rights Implications)

  1. Contract(s) will be required to be executed by the Head of Legal Services in line with Contract Procedure Rules if their value exceeds £75,000.

Crime and Disorder Implications

  1. There are no crime and disorder implications arising from this matter.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunities implications arising from this matter.

Corporate/Service Objectives

  1. To improve the condition of the Council's property stock.

Policy Framework and Budget

  1. This is a matter for executive decision by Cabinet.

Consultation (including Ward Member Consultation)

  1. Consultation has taken place with relevant officers from the Learning and Skills Directorate and building users. Ward Member consultation is not required.

Relevant Scrutiny Committee

  1. Learning and Culture.

Background Papers

None

Contact Officer

Mark Haynes                     Commercial and Consultancy Manager

Officers Consulted

Trevor Baker                     Head of Strategy, Community Learning and Resources

Lorna Cross                       Operational Manager, Property Section

Victoria Davidson               Operational Manager, Legal Services

Gemma Jones                    Principal Accountant

Responsible Officer:

Paula Ham                         Director of Learning and Skills