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Notice of Meeting         COUNCIL

 

Date and time

of Meeting                  MONDAY, 9TH DECEMBER, 2019 AT 6.05 P.M.

 

Venue                        COUNCIL CHAMBER, CIVIC OFFICES

 

MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.

PRAYERS WILL BE SAID AT 6.00 P.M.

 

Agenda

 

PART 1

 

1.         Apologies for absence.

[View Minute]

 

2.         (a)       To hear the roll call of Members.

            (b)       To receive declarations of interest under the Council’s Code of Conduct.

(Note: Members seeking advice on this item are asked to contact the Monitoring Officer at least 48 hours before the meeting.)

[View Minute]

 

3.         To approve the minutes of the meeting held on 9th September, 2019.

[View Minute]

 

4.         To receive any announcements from the Mayor, Leader, Members of the Cabinet and the Head of Paid Service and to receive any petitions submitted by Members.

[View Minute]

 

Report of the Managing Director -

5.         Scrutiny Committees’ Annual Report May 2018 – April 2019.

[View Minute]

(For ease of future reference, the Annual Report is provided as a separate document and can be found at the back of the agenda.)

 

6.         To consider the following proposal(s) from the Executive in relation to the Council’s Policy Framework and Budget

 

Item

Date of Meeting

Minute No.

(a)         Treasury Management Mid-Year Report 2019

[View Minute]

18th November, 2019

C141

(b)         Review of Polling Districts, Polling Places and Polling Stations – Electoral Registration Officer’s Final Proposals

[View Minute]

18th November, 2019

C147

(c)          Council Tax Reduction Scheme

[View Minute]

2nd December, 2019

C161

(d)         Reshaping Services – Catering Project Update

[View Minute]

18th November, 2019

C146

 

N.B.  The reports which are the subject of the references in respect of Agenda Items 6(a) to (d) above have already been circulated to Members with the Cabinet agendas for 18th November and 2nd December, 2019.

 

**Further copies are available from the Democratic Services Office if required**.

 

Report of the Monitoring Officer / Head of Legal and Democratic Services –

7.         Review of the Council’s Constitution.

[View Minute]

 

8.         To inform the Council of the Use of the Urgent Decision Procedure Under Article 14.14 of the Constitution. 

 

Item

Date of Meeting

Minute No.

(a)       National Development Framework (NDF) 2020 – 2040 Consultation Draft – Response to Welsh Government

[View Minute]

21st October, 2019

C127(2)

(b)       Draft Vale of Glamorgan Council Corporate Plan 2020-25

[View Minute]

21st October, 2019

C129(3)

(c)        Welsh Government’s Strategic Equality Objectives – Draft Consultation Response

[View Minute]

18th November, 2019

C143(3)

(d)       School Admission Arrangements 2021-2022

[View Minute]

2nd December, 2019

C165(4)

 

9.         To receive questions and answers pursuant to Section 4.18.2 – 4.18.7 of the Council’s Constitution (i.e. questions on any matter in relation to which the Council has powers or duties or which affects the Vale of Glamorgan). 

[View Minute]

 

10.      Questions from the public.        

            16 questions have been received.

[View Public Questions and Replies]

[View Minute]

 

11.       Any items which the Mayor has decided are urgent (Part I).

 

PART II

THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.

 

12.       Any items which the Mayor has decided are urgent (Part II).

 

 

Rob Thomas

Managing Director

 

3rd December, 2019

 

A version of this Agenda is also available in Welsh

 

Local Government (Access to Information) Act 1985 -

Inspection of background papers - In the first instance, enquiries should be made of Mr. J. Rees, Tel: Barry (01446) 709413

E-mail: democratic@valeofglamorgan.gov.uk

 

Distribution:  To all Members of the Council

 

Please note that certain meetings of the Vale of Glamorgan Council will be webcast, you will be informed verbally if the meeting you are at will be.  If it is then this means that you are being recorded both visually and in sound and that is made available on the internet.  This is done for the purposes of supporting and promoting democratic engagement and public interest.  We will retain the data for 6 years and then offer it to the archivist at the Glamorgan Records Office for permanent retention.  You have the right to apply to access, rectify, restrict, object or erase this data.  The Information Regulator is the Information Commissioner who can be contacted https://ico.org.uk/.  The Data Protection Officer for the Council can be contacted at DPO@valeofglamorgan.gov.uk.

 

Generally the public gallery is not filmed. However, by entering the meeting room and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes.

 

If you have any queries regarding this, please contact the Head of Democratic Services within office hours.  Tel. No. (01446) 709413 or by e‑mail – jerees@valeofglamorgan.gov.uk