Agenda Item No. 16

The Vale of Glamorgan Council

Cabinet Meeting: 15th October, 2018

Report of the Cabinet Member for Housing and Building Services

Hawksley Bungalows Refurbishment Scheme Contract

Purpose of the Report

  1. To advise Cabinet of the proposed contract award arrangements for the Hawksley Bungalows refurbishment scheme.

Recommendations

  1. That Cabinet notes the contents of the report, with a view to taking decisions on the award of the JCT intermediate contract detailed within the Part II report later on this agenda.

Reasons for the Recommendations

  1. To advise of the current position with this particular contract.

Background

  1. Prior to delivery of the WHQS Major Investment Programme, the Council's Housing stock included 17 non-traditionally constructed Hawksley bungalows. These properties had been declared unsatisfactory under the Housing Defects Act 1984 and had also been identified for major refurbishment as they did not meet the Welsh Housing Quality Standard (WHQS) and due to the steel frame and cladding were not meeting reasonable levels of energy efficiency. 
  2. The bungalows were identified for demolition and rebuild using more traditional methods of construction. The scheme was designed to address the defective housing provision, improve the energy efficiency of the properties and reduce fuel bills, whilst ensuring they were more accessible, and resolving damp issues in order to comply with the requirements of the WHQS.
  3. Since 2016, 14 bungalows have been refurbished and are now no longer declared defective and are now compliant with the WHQS. However, due to contract performance issues by framework contractors, three bungalows remain to be rebuilt.

Relevant Issues and Options

  1. Since Cabinet approved the Housing Capital programme 2018/19 budget, which included the completion of the Hawksley Bungalows refurbishment scheme (C225), the Housing Development and Investment Team has developed the tender package and undertaken the tendering process via the Sell2Wales procurement site, to receive competitive tenders from competent contractors for the Works to rebuild the remaining bungalows.
  2. From Sell2Wales six expressions of interest were recorded with only one tender submission received on the 20th August 2018.
  3. The tender bid analysis was undertaken in two stages; Pre -Qualification Questionnaire (PQQ) and Invitation to Tender (ITT). 
  4. The sole tenderer passed the PQQ stage and subsequent cost assessment.
  5. Details of the tender outcomes are set out in the part two report.

Resource Implications (Financial and Employment)

  1. The proposed contract award is within the budget available. Full details of the finances are provided in the Part II report later on this agenda.

Sustainability and Climate Change Implications

  1. As part of the procurement process all work undertaken will comply with current environmental legislative requirements.
  2. The traditional construction methods used in the rebuild of the bungalows will comply with current Building Regulations, thereby improving the fuel performance of the 3 properties included in the refurbishment project.

Legal Implications (to Include Human Rights Implications)

  1. There is currently a Party Wall Notice Agreement which must be complied with in relation to one of the Hawksley Bungalows. Full details of the legal implications are provided in the Part II report later on this agenda.

Crime and Disorder Implications

  1. No implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. No implications.

Corporate/Service Objectives

  1. Wellbeing outcome 1: An inclusive and Safe Vale

Objective 2: Providing decent homes and safe communities

Action: Increase the number of sustainable, affordable homes. (2019/20)

Policy Framework and Budget

  1. This report is within the policy framework and budget and is a matter for executive decision by Cabinet.

Consultation (including Ward Member Consultation)

  1. All Local Ward Members have been consulted on this report.

Relevant Scrutiny Committee

  1. Homes and Safe Communities.

Background Papers

None.

Contact Officer

Richard Stopgate - Housing Development & Investment Manager

Tel: 02920 673 188

Officers Consulted

Rosalie Malcolm - Policy Officer (Procurement)

Carolyn Michael - Operational Manager Accountancy

Mike Walsh - Principle lawyer

Responsible Officer:

Miles Punter - Director of Environment and Housing Services