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Notice of Meeting ANNUAL MEETING OF THE COUNCIL OF THE VALE OF GLAMORGAN
Date and time
of Meeting MONDAY, 20TH MAY, 2019 AT 6.05 P.M.
Venue COUNCIL CHAMBER, CIVIC OFFICES
MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.
PRAYERS WILL BE SAID AT 6.00 P.M.
** The retiring Mayor will take the Chair until the incoming Mayor is formally elected. The full Order of Proceedings will be tabled at the meeting.
1. Apologies for absence.
2. (a) To hear the roll call of members.
(b) To receive declarations of interest under the Council’s Code of Conduct.
(Note: Members seeking advice on this item are asked to contact the Monitoring Officer at least 48 hours before the meeting.)
3. To elect a Mayor for the ensuing municipal year in accordance with the provisions of Sections 22 and 23 of the Local Government Act 1972.**
4. To appoint a Deputy Mayor for the ensuing municipal year in accordance with the provisions of Section 24 of the Local Government Act 1972.
5. To receive any announcements from the Mayor or Head of Paid Service.
Reports of the Managing Director –
6. Executive Arrangements:
(i) To Elect the Leader.
(ii) Cabinet Membership and Portfolios –
To note the position of the Leader and to be informed by the Leader of the names of Councillors chosen to be the Deputy Leader, Members of the Cabinet, together with their portfolios and, where appropriate, designation as “Champions”. (N.B. Details of the proposed payment of all Senior Salaries are also set out in the report.)
Any changes in Committee memberships in relation to Agenda Items 7 and 8 below, as notified by Group Leaders, will either be circulated to Members in advance or tabled at the meeting.
7. Non-Executive Arrangements –
To appoint Scrutiny Committees together with their terms of reference and to appoint their membership for the ensuing municipal year:
(a) Scrutiny (Corporate Performance and Resources)
(b) Scrutiny (Environment and Regeneration)
(c) Scrutiny (Healthy Living and Social Care)
(d) Scrutiny (Homes and Safe Communities)
(e) Scrutiny (Learning and Culture).
Quasi-Judicial Committees and Other Bodies –
8. To appoint the following bodies together with their terms of reference and to appoint their membership for the ensuing municipal year (Appendix C):
(a) Planning Committee
(b) Public Rights of Way Sub-Committee
(c) Statutory Licensing Committee
(d) Public Protection Licensing Committee
(e) Appeals Committee
(f) Investigating Committee
(g) Standards Committee
(h) Standards Committee Appointments Committee
(i) Discretionary Housing Payments Review Committee.
Committees / Sub Committees / Panels
(j) Audit Committee
(k) Community Liaison Committee
(l) Democratic Services Committee
(m) Democratic Services Sub-Committee
(n) Early Retirement / Redundancy Committee
(o) Joint Consultative Forum
(p) Senior Management Appointment Committee
(q) Trust Committee
(r) Voluntary Sector Joint Liaison Committee
(s) Welsh Church Act Estate Committee
(t) Standards Committee Appointment Panel
(u) Appointment of LA Governors – Advisory Panel.
Other Bodies (Including Joint Bodies)
(v) Glamorgan Heritage Coast Advisory Group
(w) Equalities Consultative Forum
(x) Central South Consortium Joint Education Service Joint Committee –
The Governance Model for the Consortium includes a streamlined Joint Committee, which consists of a reduced number of Leaders or nominated representatives. Each constituent Local Authority appoints one Member, which (according to the National Model) should be the Leader or nominated representative. The Council’s existing representative is the Cabinet Member for Learning and Culture.
(y) Shared Regulatory Services Joint Committee: Membership and Appointment of Deputies –
The Joint Working Agreement provides for each of the three constituent Authorities to appoint substitutes for its two named Members. The Council’s current representatives are the Cabinet Member for Regulatory and Legal Services and the Chairman of the Public Protection Licensing Committee. The Cabinet Member for Neighbourhood Services and Transport and the Vice-Chairman of the Public Protection Licensing Committee are the substitutes for the Cabinet Member for Regulatory and Legal Services and the Chairman of the Licensing Committees respectively.
9. To note the dates of ordinary meetings of the Council to be held in the ensuing municipal year –
17th July, 2019
11th September, 2019
11th December, 2019
26th February, 2020
29th April, 2020.
10. To elect Chairmen and Vice-Chairmen of the following Committees for the ensuing municipal year:
(b) Statutory Licensing
(c) Public Protection Licensing
(e) Community Liaison
(g) Welsh Church Act Estate
(h) Democratic Services Committee
(j) Discretionary Housing Payments Review
(k) Early Retirement / Redundancy
(l) Senior Management Appointment
(m) Voluntary Sector Joint Liaison
(n) Glamorgan Heritage Coast Advisory.
A schedule is attached, indicating why certain committees have not been included in the above list.
11. Any other items which the Mayor has decided are urgent (Part I).
THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.
12. Any other items which the Mayor has decided are urgent (Part II).
14th May, 2019
A version of this Agenda is also available in Welsh
Local Government (Access to Information) Act 1985
Inspection of background papers - In the first instance, enquiries should be made of Mr. J. Rees, Tel: Barry (01446) 709413.
Distribution: To all Members of the Council.