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Notice of Meeting         ANNUAL MEETING OF THE COUNCIL OF THE VALE OF GLAMORGAN

 

Date and time

of Meeting                   MONDAY, 10TH MAY, 2021 AT 6.05 P.M.

 

Venue                         REMOTE MEETING

 

MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.

PRAYERS WILL BE SAID AT 6.00 P.M.

 

 

Agenda

 

** The retiring Mayor will take the Chair until the incoming Mayor is formally elected.  The full Order of Proceedings will be tabled at the meeting.

 

PART 1

 

1.         Apologies for absence.

 

2.         (a)       To hear the roll call of members.

            (b)       To receive declarations of interest under the Council’s Code of Conduct.

(Note: Members seeking advice on this item are asked to contact the Monitoring Officer at least 48 hours before the meeting.)

 

3.         To elect a Mayor for the ensuing municipal year in accordance with the provisions of Sections 22 and 23 of the Local Government Act 1972.**

 

4.         To appoint a Deputy Mayor for the ensuing municipal year in accordance with the provisions of Section 24 of the Local Government Act 1972.

 

5.         To receive any announcements from the Mayor or Head of Paid Service. 

 

6.         Executive Arrangements:

            (i)         Cabinet Membership and Portfolios

            To note the position of the Leader and to be informed by the Leader of the names of Councillors chosen to be the Deputy Leader, Members of the Cabinet, together with their portfolios and, where appropriate, designation as “Champions”.  (N.B. Details of the proposed payment of all Senior Salaries are also set out in the report.)

 

Any changes in Committee memberships in relation to Agenda Items 7 and 8 below, as notified by Group Leaders, will either be circulated to Members in advance or tabled at the meeting.

 

7.         Non-Executive Arrangements –

            To appoint Scrutiny Committees together with their terms of reference and to appoint their membership for the ensuing municipal year:  [View Supplementary Information]

            (a)       Corporate Performance and Resources Scrutiny Committee

            (b)       Environment and Regeneration Scrutiny Committee

            (c)        Healthy Living and Social Care Scrutiny Committee

            (d)       Homes and Safe Communities Scrutiny Committee

            (e)       Learning and Culture Scrutiny Committee.

 

Quasi-Judicial Committees and Other Bodies –

8.      To appoint the following bodies together with their Terms of Reference and to appoint their membership for the ensuing Municipal year (Appendix C):  [View Supplementary Information]

        

Quasi-Judicial Committees

(a)  Appeals Committee

(b)  Discretionary Housing Payments Review Committee

(c)  Investigating Committee

(d)  Planning Committee

(e)  Public Rights of Way Sub-Committee

(f)   Public Protection Licensing Committee

(g)  Statutory Licensing Committee

(h)  Standards Committee

(i)   Standards Committee Appointments Committee.

 

Committees / Sub-Committees / Panels

(j)   Appointment of LA Governors – Advisory Panel.

(k)  Community Liaison Committee

(l)   Democratic Services Committee

(m) Democratic Services Sub-Committee

(n)  Early Retirement / Redundancy Committee

(o)  Governance and Audit Committee

(p)  Joint Consultative Forum

(q)  Senior Management Appointment Committee

(r)  Standards Committee Appointment Panel

(s)  Trust Committee

(t)  Voluntary Sector Joint Liaison Committee

(u) Welsh Church Act Estate Committee.

 

Other Bodies (Including Joint Bodies)

(v) Equalities Consultative Forum.

(w) Glamorgan Heritage Coast Advisory Group.

 

(x)  Central South Consortium Joint Education Service Joint Committee –

The Governance Model for the Consortium includes a streamlined Joint Committee, which consists of a reduced number of Leaders or nominated representatives.  Each constituent Local Authority appoints one Member, which (according to the National Model) should be the Leader or nominated representative.  The Council’s existing representative is the Cabinet Member for Education and Regeneration.

 

(y)   Shared Regulatory Services Joint Committee: Membership and Appointment of Deputies –    

The Joint Working Agreement provides for each of the three constituent Authorities to appoint substitutes for its two named Members.  The Council’s current representatives are the Cabinet Member for Legal, Regulatory and Planning Services and the Chairman of the Public Protection Licensing Committee.  The Cabinet Member for Neighbourhood Services and Transport and the Vice-Chairman of the Public Protection Licensing Committee are the substitutes for the Cabinet Member for Legal, Regulatory and Planning Services and the Chairman of the Licensing Committees respectively.

           

(z)   The Big Fresh Catering Company (Local Authority Trading Company) [Cabinet Member for Education and Regeneration] – A Committee comprising the Council’s Managing Director in his capacity as Director of Resources and the Cabinet Member for Education and Regeneration who will represent the Council as the shareholder of the company and who will be advised by a Shareholder Advisory Panel, consisting of Council Officers.

 

9.         To note the dates of ordinary meetings of the Council to be held in the ensuing municipal year –

 

            26th July, 2021

            20th September, 2021

            6th December, 2021

            7th March, 2022

            25th April, 2022.

 

 

10.      To elect Chairmen and Vice-Chairmen of the following Committees for the ensuing municipal year –  

 

(a)  Appeals

(b)  Community Liaison

(c)  Democratic Services Committee

(d)  Discretionary Housing Payments Review

(e)  Early Retirement / Redundancy

(f)   Glamorgan Heritage Coast Advisory.

(g)  Investigating

(h)  Planning

(i)   Public Protection Licensing

(j)   Senior Management Appointment

(k)  Statutory Licensing

(l)   Trust

(m) Voluntary Sector Joint Liaison

(n)  Welsh Church Act Estate.

 

A schedule is attached, indicating why certain Committees have not been included in the above list.

 

11.      Any other items which the Mayor has decided are urgent (Part I).

 

PART II

THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.

 

12.      Any other items which the Mayor has decided are urgent (Part II).

 

 

Rob Thomas

Managing Director

 

4th May, 2021

 

A version of this Agenda is also available in Welsh

 

Local Government (Access to Information) Act 1985

Inspection of background papers - In the first instance, enquiries should be made of Mr. J. Rees, Tel: Barry (01446) 709413.

 

Distribution: To all Members of the Council.

 

PLEASE NOTE: Due to current restrictions and the requirement for social distancing this meeting will not be held at its usual location. This will be a virtual meeting and ‘attendance’ will be restricted to Members of the Council and Officers in support of the agenda items.