THIS DOCUMENT IS AVAILABLE IN WELSH /
MAE’R DDOGFEN HON AR GAEL YN GYMRAEG
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Notice of Meeting:
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Annual Meeting of the Council of the Vale of Glamorgan
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Date and Time of Meeting:
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Wednesday, 13th May 2026 – 6.00pm
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Type/Venue:
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Hybrid Meeting / Council Chamber
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** The retiring Mayor will take the Chair until the incoming Mayor
is formally elected. The full Order of Proceedings is enclosed.
1. Apologies for absence.
2. To receive declarations of interest and the nature of such interests under the Council’s Code of Conduct.
Note: Members seeking advice are asked to contact the Monitoring Officer or Democratic Services at least 48 hours before the meeting.
3. To elect a Mayor for the ensuing Municipal year in accordance with the provisions of Sections 22 and 23 of the Local Government Act 1972.**
4. To appoint a Deputy Mayor for the ensuing Municipal year in accordance with the provisions of Section 24 of the Local Government Act 1972.
5. To receive any announcements from:
(i) the Mayor;
(ii) the Leader;
(iii) Members of the Cabinet; and
(iv) the Chief Executive.
Reports from the Chief Executive –
6. Executive Arrangements –
Cabinet Membership and Portfolios –
To note the position of the Leader and to be informed by the Leader of the names of Councillors chosen to be the Deputy Leader, Members of the Cabinet, together with their portfolios and, where appropriate, designation as “Champions”.
(N.B. Details of the proposed payment of all Senior Salaries are also set out in the report.)
7. Non-Executive Arrangements –
To appoint Scrutiny Committees together with their terms of reference and to appoint their membership for the ensuing Municipal year (Appendix A to Follow)
(a) Start Well Scrutiny Committee
(b) Live Well Scrutiny Committee
(c) Place Scrutiny Committee
(d) Resources Scrutiny Committee.
8. Quasi-Judicial Committees, Committees and Other Bodies –
To appoint the following bodies together with their Terms of Reference and to appoint their membership for the ensuing Municipal year (Appendix A to Follow)
Quasi-Judicial Committees
(a) Appeals Committee
(b) Discretionary Housing Payments Review Committee
(c) Investigating Committee
(d) Planning Committee
(e) Public Rights of Way Sub-Committee
(f) Public Protection Licensing Committee
(g) Statutory Licensing Committee
(h) Standards Committee
(i) Standards Committee Appointments Committee.
Committees / Sub-Committees / Panels
(j) Appointment of LA Governors – Advisory Panel.
(k) Community Liaison Committee
(l) Democratic Services Committee
(m) Democratic Services Sub-Committee
(n) Early Retirement / Redundancy Committee
(o) Governance and Audit Committee
(p) Joint Consultative Forum
(q) Senior Management Appointment Committee
(r) Standards Committee Appointment Panel
(s) Trust Committee
(t) Voluntary Sector Joint Liaison Committee
(u) Welsh Church Act Estate Trust.
Other Bodies (Including Joint Bodies)
(v) Equalities Consultative Forum.
(w) Glamorgan Heritage Coast Advisory Group.
(x) Central South Consortium Joint Education Service Joint Committee –
The Governance Model for the Consortium includes a streamlined Joint Committee, which consists of a reduced number of Leaders or nominated representatives. Each Constituent Local Authority appoints one Member, which (according to the National Model) should be the Leader or nominated representative. The Council’s existing representative is the Cabinet Member for Education, Arts and the Welsh Language.
(y) Shared Regulatory Services Joint Committee: Membership and Appointment of Deputies –
The Joint Working Agreement provides for each of the three Constituent Authorities to appoint substitutes for its two named Members. The Council’s current representatives are the Cabinet Member for Community Engagement, Equalities and Regulatory Services and the Chair of the Public Protection Licensing Committee. The Cabinet Member for Neighbourhood and Building Services and the Vice-Chair of the Public Protection Licensing Committee are the substitutes for the Cabinet Member for Community Engagement, Equalities and Regulatory Services and the Chair of the Licensing Committees respectively.
(z) The Big Fresh Catering Company (Local Authority Trading Company) – The Council’s current representatives are the Director of Corporate Resources and the Executive Leader and Cabinet Member for Performance and Resources who will represent the Council as the shareholder of the company and who will be advised by a Shareholder Advisory Panel, consisting of Council Officers.
9. To note the dates of ordinary meetings of the Council to be held in the ensuing Municipal year –
13th July, 2026
28th September, 2026
7th December, 2026
8th March, 2027
26th April, 2027.
10. To elect Chairs and Vice-Chairs of the following Committees for the ensuing Municipal year –
(a) Appeals
(b) Community Liaison
(c) Democratic Services Committee
(d) Discretionary Housing Payments Review
(e) Early Retirement / Redundancy
(f) Glamorgan Heritage Coast Advisory.
(g) Investigating
(h) Planning
(i) Public Protection Licensing
(j) Senior Management Appointment
(k) Statutory Licensing
(l) Trust
(m) Voluntary Sector Joint Liaison
(n) Welsh Church Act Estate.
A schedule is attached, indicating why certain Committees have not been included in the above list.
11. Members’ Schedule of Remuneration 2026-27. (Appendix A to Follow)
12. Any items which the Mayor has decided are urgent under (Part I).
PART II
THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.
13. Any items which the Mayor has decided are urgent under (Part II).
Rob Thomas
Chief Executive
6th May 2026
Should you require support in observing the meeting and/or accessing any items on the agenda, including background papers, or the agenda in an alternative format or language, please contact:
James Langridge-Thomas, Operational Manager – Democratic Services
Phone: (01446) 709457
E-mail: democratic@valeofglamorgan.gov.uk
Distribution: To all Members of the Council