Agenda Item No 9

The Vale of Glamorgan Council

Cabinet Meeting: 30 July, 2018

Report of the Leader

NetApp Storage Refresh

Purpose of the Report

  1. To obtain approval to let a tender for the supply of Hardware and Software.

Recommendations

  1. That permission is granted to let a tender for the supply of NetApp hardware and software through the Crown Commercial Service Framework, Code RM3733 Technology Products
  2. That delegated authority is granted to the Head of Finance, in consultation with the Managing Director and the Leader, to award the tender to the winning supplier.
  3. That delegated authority is granted to the Monitoring Officer/ Head of Legal and Democratic Services to execute a contract with the successful tenderer for the provision of NetApp Hardware and Software.

Reasons for the Recommendations

  1. To allow the award of the contract.

2-3.   To have an appropriate contract in place for the supply of NetApp Hardware and Software

Background

  1. The NetApp Storage Refresh is an ICT project that has been allocated capital funding for the financial year 2018 - 2019.
  2. NetApp Storage is the disk infrastructure that stores the computer data used by the Council and is the underlying hardware that underpins the computer systems used within the Council. It is a highly available enterprise data storage solution that has provided the Council with 100% availability since its initial implementation six years ago.
  3. The majority of the existing data storage hardware has been in operation since 2012 but is now end of life (EOL). It needs to be refreshed to maintain current levels of service availability, reliability and performance and to also maintain the Councils Public Service Network (PSN) accreditation.
  4. Some of the existing storage infrastructure was refreshed in 2016 and does not need to be replaced at this time and will therefore be retained until its EOL in 2023.
  5. Indicative cost for this procurement is circa £200k.

Relevant Issues and Options

  1. The elements of the storage hardware that become EOL at the end of December 2018 have to be replaced prior to this deadline as no software updates will be available in 2019 and beyond.
  2. Not replacing the storage hardware prior to the EOL deadline would contravene the Cabinet Office PSN connection agreement and would leave the Council with no PSN accreditation.
  3. This procurement will provide a partial refresh, as only the main elements of the existing storage infrastructure that were not replaced in 2016 need to be replaced now.
  4. The elements of the storage hardware that become EOL in 2023 will be retained but will be upgraded as part of this project to ensure they are 'cloud ready'.
  5. The new storage solution will provide a 'hybrid' storage platform that will be capable of integrating with both on-site and cloud based systems. This hybrid model will support the Council's transition to Office 365 and other cloud solutions in the future, will support the continued use of legacy line of business systems and support the wider Digital Strategy.

Resource Implications (Financial and Employment)

  1. It is proposed that the purchase of the hardware is funded from the ICT Capital Allocation for 2018. The indicative cost is set out in paragraph 5 above.

Sustainability and Climate Change Implications

  1. There are no such implications that arise as a result of this report.

Legal Implications (to Include Human Rights Implications)

  1. The Council will need to enter into a contract for the supply of NetApp Hardware and Software under the terms and conditions of a Crown Commercial Services Framework Agreement with the winning supplier.

Crime and Disorder Implications

  1. There are no crime and disorder implications for this report.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no Equal Opportunities implications for this report.

Corporate/Service Objectives

  1. This project comes under the priority outcome of Community Leadership

Policy Framework and Budget

  1. This is a matter for decision by Cabinet.

Consultation (including Ward Member Consultation)

  1. No ward member consultation has taken place, as this is not a ward specific matter.

Relevant Scrutiny Committee

  1. Corporate Performance and Resources Scrutiny Committee.

Background Papers

Crown Commercial Services Framework Agreement number: RM3733/Lot 1.

Contact Officer

Nick Wheeler - Operational Manager of Strategic ICT

Officers Consulted

Head of Finance

Business Improvement

Senior Procurement Officer (ICT)

Responsible Officer:

Rob Thomas - Managing Director