Ref Coldbrook Catchment Flood Risk

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Agenda Item No. 13(a)

THE VALE OF GLAMORGAN COUNCIL

COUNCIL MEETING: 27 SEPTEMBER 2017

REFERENCE FROM CABINET: 31 JULY 2017

C57 COLDBROOK CATCHMENT FLOOD RISK MANAGEMENT SCHEME (NST) (EXEMPT INFORMATION – PARAGRAPH 14) (SCRUTINY COMMITTEE - ENVIRONMENT AND REGENERATION) -

Cabinet was informed of the progress made in delivering the Coldbrook Catchment Flood Risk Management Scheme, advised of an increase in scheme costs, and approval was sought to allocate the Council's additional match funding element and to apply for and accept additional grant provision from Welsh Government.

This was a matter for Executive decision

Cabinet, having considered the report and all the issues and implications contained therein

RESOLVED –

(1) T H A T the progress made in delivering the Coldbrook Catchment Flood Risk Management Scheme be noted.

(2) T H A T an increase in contract cost to £5,864,000 be approved and delegated authority granted to the Director of Environment and Housing in consultation with the Head of Finance and the Cabinet Member for Neighbourhood Services and Transport, to approve increases in the construction contract up to a value of £7,932,000.

(3) T H A T an increase in contract cost to £962,000 be approved and delegated authority granted to the Director of Environment and Housing in consultation with the Head of Finance and the Cabinet Member for Neighbourhood Services and Transport, to approve increases in the design & development (including site supervision) contract up to a value of £1,034,000.

(4) T H A T the Capital Programme for the Construction Phase of the Coldbrook Catchment FRMS be amended for 2017/18 and 2018/19 up to £1,949,000 and £77,000, respectively, subject to formal Welsh Government funding approval being obtained. The increase will be funded by the additional capital Flood and Coastal Erosion Risk Management grant, existing capital budget allocation and Visible Services Reserves.

(5) T H A T the Head of Finance be authorised to increase the Capital Programme to accommodate further increases approved using the delegated authority in resolutions 2 and 3, above.

(6) T H A T a report detailing the Coldbrook Catchment Flood Risk Management Scheme be tabled at a future meeting of Scrutiny Committee (Environment and Regeneration) for information.

(7) T H A T delegated authority be granted to the Director of Environment and Housing in consultation with the Head of Finance and the Cabinet Member for Neighbourhood Services and Transport, to accept a corresponding increase in Welsh Government Grant in Aid Funding for the scheme.

(8) T H A T article 14.14 of the Council's Constitution (Urgent Decision Procedure) be authorised for resolutions 1-7, above.

Reasons for decisions

(1) To ensure that Members were aware of progress of the scheme and the flood risk management work being undertaken.

(2-3) To enable the Council to continue to meet its contractual obligations for funding delivery of the scheme and ensure compliance with the Council's Financial Regulations and Standing Orders.

(4-5) To make adequate provision in the Capital Programme for delivery of the scheme.

(6) To enable the appropriate Scrutiny Committee to continue to have oversight of the scheme.

(7-8) To enable the Council to continue to meet its contractual obligations for funding delivery of the scheme and ensure compliance with the Council's Financial Regulations and Standing Orders.