Retention Schedule

Registration Services' retention period of other official registration documents and personal information 

 
Retention Schedule
CLASS OF DOCUMENT RETENTION PERIOD

Authorities for registrations after 12 months in accordance with sections 7 and 21 of the
Births and Deaths Registration Act 1953

    2 years                              

Declarations made by applicants for certificates for disposal (no liability to register)

     5 years

Marriage/ Civil Partnership notices

     5 years

Forms of consent to marriages/ civil partnership of minors

     1 year

Caveats against the grant of a superintendent registrar’s certificate or certificate
and licence or Registrar General’s licence for marriage/ civil partnership

     2 years

Superintendent registrar’s certificates and licences for marriage, and civil partnership schedules and records/extracts 

     2 years from date of marriage/ civil partnership

Requisitions to persons liable to register who have failed to do so

     1 year

Receipt books 

     7 years

Routine correspondence

 

  • relating to the registration of births, marriages, deaths and civil partnerships, correction of errors, birth re-registration name made (Forms LA1 and GRO 185 and copy documents), issue of certificates under certain Acts of parliament, irregular burials                                                                                                    
  • relating to false information given to registration officers, falsification and forgery of certificates of birth, marriage or death; marriage of foreigners and persons divorced abroad
  • relating to accounting transactions, charges, receipts 

 

 

 

     3 years

 

 

 

      3 years

 

 

      2 years

All other personal information collected by the Registration Service

      2 years