The Annual Canvass

Annual Canvass is a confirmation exercise to maintain and update the Electoral Register.

The Annual Canvass requires the Electoral Registration Department to contact all residential addresses in the Vale of Glamorgan to establish if the information that we hold on the Electoral Register is complete and up to date.

There is a legal framework that sets out the statutory requirements of the Annual Canvass and as a Local Authority we have to ask for this information. The Canvass process is organised and conducted by the Council, however the Council will be closely monitored by the Electoral Commission.

Your Canvass Communication letter will be posted on Friday 21st August 2026

and the deadline to respond is Friday 18th September 2026.

DO NOT respond to a GREEN form, unless your information is incorrect or needs updating.

However, if you receive a PINK form, you MUST respond promptly.

If you have not responded after receiving the initial Canvass Communication PINK A4 letter by

Friday 4th September 2026, you may receive an email reminder asking to promptly respond to your form. But you only receive an e-communication if we have your email address. If you do receive a

canvass e-communication and wish to opt out, please let us know.

After Wednesday 9th October 2026, a PINK reminder letter will then be sent to any outstanding non responders. Anyone that has received a PINK form and doesn't respond by Monday 21st September 2026 may receive a telephone call if we hold a contact

number for any person registered at your property.

We would appreciate a prompt response during this process.

If you have received an A4 letter on GREEN paper it is known as a Canvass Communication A form.
If you have received an A4 letter on PINK paper it is known as a Canvass Communication B form.
If you have received an A3 letter on PINK paper it is known as a Canvass Communication form.

Please read the form carefully and check that every person who is over the age of 14 living with you is listed on the form, if there is information missing or requires updating please let us know.

Please note: It is important that you respond to your Canvass Communication Form as soon as possible if you have any changes to be made.

Once we have received your response it will be checked by the Electoral Registration Office.

If you have identified any changes, additions or deletions these will be updated and processed. The Electoral Registration Office will write to you if any further action is required.

If you have informed us that there are no changes then this will also be confirmed on the Electoral Register.

If you have provided us with the name of a person who is not currently registered on the Electoral Register then we will sent them an Invitation to Register Application form in the post. They can also complete an Invitation to Register Application form online.

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