The Annual Canvass 2023
Annual Canvass is a confirmation exercise to maintain and update the Electoral Register.
The annual Canvass requires the Electoral Registration Department to contact all residential addresses in the Vale of Glamorgan to establish if the information that we hold on the Electoral Register is complete and accurate.
There is a legal framework that sets out the statutory requirements of the annual Canvass and as a Local Authority we have to ask for this information. The Canvass process is organised and conducted by the Council, however the Council will be closely monitored by the Electoral Commission.
In previous years the occupier of the household would have received a pink A3 Household Enquiry Form (HEF) which required all households to complete either online, via the automated telephone line or by returning the form in the pre-paid envelope.
This process has now changed and all Local Authorities have been working in conjunction with the Cabinet Office to make the changes to the annual Canvass. We would be grateful if you could comply with the requirements.
Your Canvass Communication letter will be posted on Friday 30 June 2023
and the deadline to respond is Monday 7 August 2023.
DO NOT respond to a GREEN form, unless your information is incorrect or needs updating.
However, if you receive a PINK form, you MUST respond promptly.
If you have not responded after receiving the initial Canvass Communication PINK A4 letter by Monday 17 July 2023, you may receive an email reminder asking to promptly respond to the form. But you only receive an e-communication if we have your email address. If you do receive a Canvass e-communication and wish to opt out, please let us know.
After Monday 7 August 2023 deadline, a PINK reminder letter will then be sent to any outstanding non responders. Anyone that has received a PINK reminder form and doesn’t respond by Monday 11 September 2023, may receive a telephone call and/or subsequent house to house visit.
We would appreciate a prompt response during this process.
If you have received an A4 letter on GREEN paper it is known as a Canvass Communication A form.
If you have received an A4 letter on PINK paper it is known as a Canvass Communication B form.
If you have received an A3 letter on PINK paper it is known as a Canvass Communication form.
Please read the form carefully and check that every person who is over the age of 14 living with you is listed on the form, if there is information missing or requires updating please let us know.
Please note: It is important that you respond to your Canvass Communication Form as soon as possible if you have any changes to be made.
Once we have received your response it will be checked by the Electoral Registration Office.
If you have identified any changes, additions or deletions these will be updated and processed. The Electoral Registration Office will write to you if any further action is required.
If you have informed us that there are no changes then this will also be confirmed on the Electoral Register.
If you have provided us with the name of a person who is not currently registered on the Electoral Register then we will sent them an Invitation to Register Application form in the post. They can also complete an Invitation to Register Application form online.
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