Democratic Services will provide the report template as a word document to each Elected Member at the end of April each year. The report template will also be available to Members all year round via the Council’s internal intranet (MemberNet). This will then enable Elected Members to complete their initial draft of their report for the period from 1 May of the previous year until 30 April of the current year.
Initial Drafts will be requested to be returned to Democratic Services by 31 May. One of the most important aspects of the template is that Councillors are encouraged to provide as much or as little information within the 500 word limit. Staying within the word count limit will provide some consistency and maintain the focus on the key issues of the Member’s report. It will also enable the translation costs necessary when publishing these reports to be managed.
Reminders will be provided by Democratic Services to return completed initial draft reports. It will be assumed that any Elected Member not returning their report by the 31 May will not be completing an annual report for the period.
Democratic Services will review the report and finalise any formatting before returning it to the Elected Member for approval. A copy of the finalised Annual Reports may be reviewed by the Group Leaders (if required).
The approved reports will be translated and both documents will be linked from the ‘Councillor Search’ page on the Vale of Glamorgan Council website by 1 September each year.